Listing reference: adapt_000159
Listing status: Online
Apply by: 5 September 2024
Position summary
Industry: IT & Internet
Job category: IT and Telecommunications
Location: Midrand
Contract: Fixed Term Contract
EE position: Yes
About our company
Adapt IT (Pty) Ltd is a subsidiary of Adapt IT Holdings Proprietary Limited and a market leader in developing specialised vertical market software and digitally-led business solutions that assist clients across targeted industries to Achieve More by improving their customer experience, core business operations, business administration and enterprise resource planning.
Introduction
The purpose of this role is to provide professional administrative assistance to the Divisional Executive. It will include (but not be limited to) office administrative tasks at various levels, answering phone calls and managing divisional executive's diary. This role generally operates independently, however requires a high level of professionalism as well as a high degree of organisational and planning skills that contributes directly towards the support of team success.
Job description
Responsibilities
Coordinate & arrange flights, car hire and accommodation logistics for domestic and international, prepare itineraries, visa's, including all matters related to travel management.
Organize, planning Corporate events, Projects, such as Board meetings and Conferences. General duties and ad hoc tasks requests when required.
Secretarial support for MANCO, EXCO and Projects meetings, drafting agendas and minutes, communication, meeting reminders, confirming venues and arranging refreshments accordingly. Continuous monitoring of action items to ensure implementation by relevant members.
Accurately maintain electronic filling of Minutes and Agenda at all times.
Collate, manage and maintain accurate reconciliation of Executive's Credit card accounts for approval and payment.
Submit company expense claims for Executives on a monthly basis.
Effectively manage internal and external stakeholder relationships by ensuring that Management Meetings with Clients are arranged.
Minimum requirements
Education & Qualification
Relevant qualification (Diploma or Degree )
Matric
Relevant Experience
Minimum 5 years as an Personnel Assistant to Executive Manager
Competencies
Planning and Organising Skills
Identifies and distinguishes between critical and less critical activities and adjusts priorities according to business impact
Determines assignment requirements by breaking them down into tasks and identifies the relevant physical, technical and human resources needed
Allocates appropriate amounts of time for completing work
Uses time effectively and prevents irrelevant issues or distraction from interfering with work completion
Handles confidential and sensitive documents and matters in accordance to business ethics and standards.
Ensures that the team environment is maintained and kept tidy at all times.
Answers telephone calls in a professional manner.
Driving Value
Actively seeking and implementing opportunities to maximize value in any aspect of the business.
Setting a culture of continuously striving for better performance
Challenging the current state in order to seek real improvements
Leading People
Motivating and developing people to deliver superior results in a responsible manner
Building and maintaining effective culture
Creating a climate in which individuals and teams develop their potential and contribute their best
Managing accountabilities and providing timely and constructive feedback
Coaching and providing development opportunities that enable high performance
Leading Self
Taking responsibility and accountability for own behaviour, performance and development
Taking ownership for own performance and decisions and their impact on the business
Demonstrating tenacity and resilience even when faced with obstacles
Seeking opportunities for personal feedback, learning and development
Acting decisively when tough or quick action is required
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