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Date Posted: 06/06/2024
Req ID:37762
Faculty/Division: Temerty Faculty of Medicine
Department: Ofc of the Vice Dean, Medical Education
Campus: St. George (Downtown Toronto)
Description: Your opportunity The University of Toronto's Temerty Faculty of Medicine is the foremost health science faculty in Canada and home to one of the top medical schools in North America. We are a global leader in ground-breaking research and education, including close to 50 academic departments and research units that span the clinical, basic sciences and rehabilitation sciences sectors. With over 9,000 faculty and staff and 8,000 students and trainees, we are committed to supporting and promoting an inclusive learning and working environment.
As Executive Assistant to the Vice Dean, you will act as a trusted liaison between the Temerty Medicine Vice Dean and internal stakeholders, learners, community and hospital partners to support the advancement of the Office of the Vice Dean's strategic priorities. Your superior organizational skills, political sensitivity and your proven ability to react to quickly emerging issues, will enable you to proactively support the Vice Dean's complex schedule and prioritize academic and administrative activities to ensure an effective and efficient operation of their portfolio. Your discretion, tact and diplomacy in handling the various demands placed on our resilient leader will make you an indispensable member of our faculty.
Essential Qualifications Bachelor's Degree or acceptable combination of equivalent experienceMinimum five (5) years of senior administrative experience, preferably in a University or hospital environmentKnowledge of the Temerty Faculty of Medicine and its community partners, including application of its policies and proceduresProven experience acting as a first point of contact, screening and triaging a high volume of inquiries, managing complex calendars and preparing and editing high level communications on behalf of executivesExperience scheduling in-person and virtual meetings and organizing travel arrangementsExperience supporting senior level committees, including demonstrated proficiency in taking complex minutes independently, with little editing requiredExperience planning and managing a full range of informal and formal meetings and eventsExperience writing reports and organizing and formatting data for presentationExperience maintaining and reviewing budget, variance and expense reports.Experience managing staff, preferably in a unionized environment.A strong understanding of culturally sensitive communication and experience dealing with highly sensitive and confidential matters is essentialDemonstrated experience developing and maintaining effective working relationships with internal and external stakeholders, including individuals in senior University and hospital positionsAdvanced proficiency with MS Office Suite, survey tools, virtual meeting platforms, presentation software and A/V, and the ability to troubleshootDemonstrated ability to work effectively with diverse groups, understand the value of diversity and inclusion in the workplace and must be an advocate for equityExceptional interpersonal, organizational, planning and communication skillsProfessional demeanor with a strong customer service orientationSuperior attention to detail and the ability to concisely summarize information of a complex natureMust be an effective problem solver and have exceptional organizational and time management skills, with an ability to work under pressure and balance competing prioritiesDemonstrated ability to work independently, show initiative and exercise diplomacy and good judgment, and also the ability to work cooperatively and be an effective team memberAbility to maintain strict confidentiality Closing Date: 06/20/2024,11:59PM ET
Employee Group: Salaried
Appointment Type: Budget - Continuing
Schedule: Pay Scale Group & Hiring Zone: PM 1 -- Hiring Zone: $73,810 - $86,112 -- Broadband Salary Range: $73,810 - $123,015
Job Category: Administrative / Managerial
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact ****** .
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