We're searching for a highly experienced, dynamic and vibrant career Executive Assistant for the CEO of a global billion Dollar Group of companies.We are looking for a highly dynamic and experienced candidate that has unparalleled work ethic and years of experience. We want a creative thinker, an adept communicator who isn't afraid to step into the team and ensure the smooth flow of all our CEO & Co Founder does!Our environment is global, high performance and extremely fast paced. We are far from corporate and operate in fast-paced startup type environment. As the right hand to our leader, you'll be a linchpin in operational excellence, growth and expansion - you will be responsible for turning chaos into calm. Furthermore, you'll need to embody our core company culture – from your commitment to brilliance in everything you do, to your dedication to transparent collaboration, healthy debates, and pushing the boundaries of excellence.Your integration into our global team; embracing accountability, integrity, and the thrill of shared success; will be vital as we collectively strive to make crypto and its education accessible and exciting for all. If you're ready to drive impact and innovation, and if our culture resonates with you, we're excited to welcome you!Job Description:We are seeking a highly energized, extremely organized and proactive Executive, personal and professional Assistant to support our CEO & Co-Founder in both professional and personal capacities. This role requires a detail-oriented individual who can manage a variety of tasks, maintain confidentiality, and act as a reliable point of contact. The Executive Assistant will be responsible for managing the CEO's calendar, coordinating meetings, handling communications, and assisting with personal errands and tasks.Successful candidates must have the following to be considered:Career Executive Assistant - 10 years of experience plus. Min 5 years C suite experienceMust be proficient and reliant on EXCEL.Clean Credit RecordBased in Cape TownKey Responsibilities:Professional Support:Calendar Management:Schedule and manage the CEO's professional calendar, including meetings, appointments, and travel arrangements.Ensure all meeting rooms, locations and equipment are booked and prepared for all meetings.Communication:Handle all incoming and outgoing communications, including emails, phone calls, and other correspondence.Draft and proofread emails and documents as needed.Collaborate with multiple stakeholders to ensure ease of flow and access of information for the CEO.Meeting Coordination:Organize and prepare for meetings, including setting agendas, taking minutes, and following up on action items.Document Management:Maintain and organize important documents, files, and records.Ensure all documents are accessible and up-to-date.Ensure all relevant documentation are signed off and approved by relevant stakeholders, and integrity of information is upheld.Project Management:Assist with special projects, research, and presentations.Track project progress and ensure deadlines are met and progress is communicated well.Ensure flow of information and action items by incorporating the relevant individuals.Travel Coordination:Arrange detailed travel plans, itineraries, and agendas; ensuring all documentation, visas and arrangements are secured for all travel.Handle travel-related tasks such as booking flights, accommodations, and transportation.Ensure all travel destinations are equipped with the relevant equipment, accessibilities and requirements as per the CEO.Personal Support:Personal Errands:Assist with personal tasks such as shopping, appointments, and household management.Assist with childcare management and transportation.Event Planning:Coordinate personal events and engagements, including social gatherings and family events.Household Management:Liaise with household members and staff/service providers as needed.Financial Management:Assist with personal finances, including bill payments and expense tracking along with finance and accounting teams.Qualifications:Experience:Minimum of 7 years of experience as an executive assistant or in a similar role.Skills:Proficient and reliant in excel.Travel management.Exceptional organizational and time-management skills.Strong written and verbal communication skills.Proficiency in Google Suite and other office software.Ability to multitask and prioritize tasks effectively.Discretion and confidentiality in handling sensitive information.Strong problem-solving abilities and attention to detail.Proactive, resourceful, and able to work independently and with a team.Personal Attributes:High level of professionalism and integrity.Energetic and positive attitude.Strong interpersonal skills and the ability to build relationships with stakeholders.Adaptable and flexible with a positive attitude.Ability to anticipate the needs of the CEO and act accordingly.
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