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Certified by the Top Employer Institute 2024.Role Purpose/Business Unit: Manage the business administration and project support function within the office of the 2 Managing Executives and serve as the primary point of contact for these office.
Your responsibilities will include:1.
Administrative SupportReal-time email management and prioritisationME's message management and capacity screeningGuest reception Manage and facilitate the ME's calendar to arrange appointments, meetings and conferencesPrepare, review, proofread and edit documents prepared for the MEs signature Ensure that the ME's are well prepared for meetingsDevise and maintain office management systems, including data management and filingAdministrative support during meetings in terms of accurate minute takingDocument compilation and/or consolidation in line with various submission requirementsProvide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Draft and complete reports that may require input from all departments and is presented to the Executive 2.
Budget and Expense ManagementAssist the MEs with budget OPEX and CAPEX budget administration for their cost centre Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures Ensure that tax invoices and receipts are collected for payment purposes Expenditure to be reconciled in accordance with source and reference dataProcess reconciliations and payments within turnaround timeProcess expense reportsBudget transfersLeave absence stakeholder management and support to assigned DoA during the leave period .3.
Travel ManagementManage all travel for local and international tripsPrepare the ME's itinerary for all tripsResponsible for all travel logistics visa applications, hotels, flights, meetings, transport, Forex4.
Event ManagementEvent management for all functions hosted by the ME's office for their cost centreResponsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc.
Project Management Carry out specific projects and related research Work with project teamsProject coordination on demandThe ideal candidate for this role will have: MatricRelevant Secretarial certificate / Diploma essentialProject management qualification advantageousJob Experience:Minimum of 5 – 8 years secretarial experience which includes:a minimum of 3 years' experience as an Executive PA supporting an Executive Director in a listed company a minimum of 3 years working in a (BU) related environment Project management experienceJob Knowledge:Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, and Internet (essential)Knowledge of office management (essential)Knowledge of IT/Telecommunications environment (advantageous)Financial administration experience Knowledge of SAP EVO (advantageous) Project management and project coordination Job-Related Skills:Excellent administration skillsExcellent organisational skillsExcellent oral and written communication Ability to pay attention to detail Ability to maintain confidentiality at all timesAbility to work under pressure and meet tight deadlines Ability to work independently Results-orientated and self-motivated Forward-thinking and proactive Ability to execute multiple activities simultaneouslyAmbassador of executive's team strategyHigh degree of professional maturity and commercial acumen in execution of functions We make an impact by offering:Enticing incentive programs and competitive benefit packagesRetirement funds, risk benefits, and medical aid benefitsCell phone and data benefits, advantages fibre connection discounts, and exclusive staff discounts offered in collaboration with partner companiesClosing date for Applications: 20 September 2024.
The base location for this role is Midrand, Vodacom Campus.
The company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process.
As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.Vodacom is committed to an organisational culture that recognises, appreciates, and values diversity & inclusion.
