REQUIREMENTSMatric, relevant qualification advantageous4+ years of experience in an office admin roleStrong attention to detailAble to multi-task and handle multiple projects that run concurrently to completionExcellent telephone email/etiquette.Be thoroughly organised and able to follow through with tasks to completionBe proactive and solution drivenAbility to work independently and as part of a team.Positive cheerful demeanour DUTIES Manage Reception Area Switchboard taking messages if staff is unavailableWelcome guest- offer something to drinkManage Office Supplies, Printer, Stationery, Groceries (weekly order)Office equipment (laptops, mouse, monitors, headsetsTravel and Accommodation / Build relationship with travel support companyBe the first point of call and know what travel is being bookedStaff events: Assist with booking and co-ordination of all staff and incentive functionsPayment of invoices, make sure invoices are sent to accounts payable and paid on timeAssist accounts with invoice queries/ Invoice following upsRecon of bank statements / Expense claims (collate slips add expense to spread sheet)Follow up on discrepancies/queries on statementsEnsure duties are completed daily and office hours are kept toCoordinate with Sales/Marketing assistanceMaintain a neat and orderly space and keep it under lock and keyMaintain Birthday list and communicate wishes with the teamAssist with People related functions, anniversaries, year-end functions etc.Staff OnboardingAssist HR to prepare induction packs for new starters (list of material required)Assist with food and drink arrangements during induction weekIT equipment ProcurementUnderstand payment terms and communicate payments termsSupport MD: Assist with ad hoc tasks and requests Salary: R negotiable dependent on experience Join us on SOCIAL MEDIA or visit our WEBSITE for more information.
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