Not just the best in the Agency space, but continuously redefining what the best looks like. Ready to join us? Arcady Media Jobs (2024)
Who We Are
Arcady Media Inc. is a world-class email marketing agency committed to delivering unparalleled service and results. Our mission is to be the best in our field, providing top-notch solutions that drive success for our clients. We pride ourselves on our expertise, innovation, and dedication to achieving excellence in all we do.
Our 3 core values: Embrace Collaboration, Continuous Learning, and Be Transparent.
Role Summary
This role is all about being the go-to person for our Executive team! We're looking for a super organized and proactive Executive Assistant who can keep the inbox tidy, manage schedules like a pro, and handle all sorts of admin tasks.
You'll be the key player in keeping our office running smoothly, from chatting with clients to supporting the team. Ready to be at the center of the action?
Key Responsibilities
Inbox and Calendar Management: Handle all aspects of the CEO's inbox and calendar, including scheduling client calls bi-weekly, managing reminders, and ensuring optimal time management.
Organizational Tasks: Utilize strong organizational skills to maintain and categorize digital files on Google Drive and project management tools like ClickUp.
Client and Invoice Management: Manage communications and follow-ups with clients, oversee client invoice processes, and handle the transfer of invoices from various platforms to QuickBooks.
Communication and Coordination: Create and manage content for social media platforms such as Behance, Instagram, and LinkedIn. Additionally, prepare team meeting presentations and agendas, and follow up on action items.
Research and Reporting: Conduct research on competing agencies, potential prospects, and new company initiatives; prepare reports based on findings.
Miscellaneous Administrative Support: Perform tasks like updating letterheads, proofreading documents, sorting and forwarding emails, and handling other miscellaneous duties as required.
Qualifying and Disqualifying Applicant Resumes: Review and filter applicant resumes, determining which candidates meet the necessary qualifications for various roles within the organization and which do not.
Who is not a good fit:
Individuals lacking strong communication and organizational skills.
Those uncomfortable with multitasking or managing a high volume of tasks.
Candidates with less than three years of experience in administrative roles or related fields.
Applicants who prefer clear direction over taking initiative. This job requires someone who can anticipate needs and act independently.
Those who find managing time effectively challenging. This position demands excellent time management skills to handle a dynamic schedule.
Individuals who are not tech-savvy or hesitant to learn new software and tools, as the role depends heavily on using technology efficiently.
Anyone who struggles with maintaining confidentiality and handling sensitive information.
This role is perfect if you:
Are a seasoned assistant with at least 3 years of experience, particularly in a dynamic, fast-paced environment.
Possess exceptional organizational and time management skills.
Are adept at both verbal and written communication and can handle various administrative responsibilities smoothly.
Are comfortable with technology, familiar with digital tools like QuickBooks, Google Drive, ClickUp, and various social media platforms.
Have a proven track record of being a self-starter who anticipates needs and executes tasks with minimal supervision.
Are exceptionally discreet and understand the importance of handling confidential information with care.
Can adapt to the Exec team's personal working style, optimizing their schedule to make the most of each day.
Respond quickly to requests and changes.
Tools we use:
Slack: Our go-to for all things communication. Whether it's a quick question or a team update, it all happens here.
ClickUp: This is where we keep all our tasks in check. It's our command center for managing what gets done and when.
Zoom & Google Meet: All our calls, whether they're quick check-ins or longer discussions, happen through Zoom and Google Meet.
Figma: For all our design needs, Figma is the tool. It's where creativity meets collaboration.
Google Workspace (Docs, Sheets, Slides, Calendar etc.): Our mainstay for all types of documents. Whether we're drafting a memo or crunching numbers, it's all happening in Google Docs and Sheets.
QuickBooks: The backbone of our accounting. QuickBooks helps us manage all financial aspects like invoicing and tracking expenses seamlessly.
Benefits
Gain invaluable insights into the operations of the company and decision-making processes at the top level.
Career development as the agency expands into new realms like events, private communities, and learning resources as well as growth.
Be part of a movement aiming to dominate the retention marketing space in eCommerce for CRM.
Engage with a supportive, collaborative team while working on diverse and exciting D2C brands.
A flexible and remote-friendly work environment.
How to Apply
Stage 1: Complete the pre-screening form here.
If you are successful, you will move onto the next phase of our interview process.
Stage 2: Meet-and-greet call with one of our team members ? Vibe Check!
Stage 3: Shortlist all candidates
Stage 4: Interview with CEO ? Alignment
Stage 5: Present you with an offer to join our team.
FAQ
Commitment: Full-time
Location: Remote - anywhere
Salary: TBD
Job Type: Full-time
Pay: From R310000,00 per year
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