Job Overview
Date Posted: Posted 2 days ago
Location: Somerset West, Western Cape
Job Title: Executive Assistant (In-Office)
Salary: R16,800
Education Level: High School / Matric
Job Level: Intermediate
Minimum Experience: 1 - 3 Years
Executive Assistant (In-Office) – Somerset West.
About Us:
At The Executive Space, we specialize in providing personalized and efficient virtual executive assistance to a wide range of clients.
We are seeking detail-oriented, proactive, and professional Executive Assistants to join our team in our Somerset West office.
While our clients are virtual, this role requires you to work from our office, ensuring a collaborative and supportive environment.
Key Responsibilities:
Provide comprehensive virtual administrative support to clients, including calendar management, email management, travel coordination, and project assistance.
Manage client communications effectively, ensuring professional and prompt responses via email, phone, and virtual meetings.
Organize and schedule meetings, appointments, and tasks for clients, ensuring all deadlines are met.
Coordinate travel arrangements, itineraries, and accommodations for clients.
Assist with personal tasks such as online shopping, event planning, and home management.
Conduct research, data entry, and compile reports as requested by clients.
Maintain clear, professional, and regular communication with clients to understand their preferences and needs.
Uphold confidentiality and ensure that all sensitive information is managed with discretion.
Key Requirements:
Proven experience as an Executive Assistant or in a similar administrative role.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other online collaboration tools (Zoom, Google Workspace, etc.).
Excellent written and verbal communication skills.
Strong organizational and time-management abilities.
Ability to multitask and prioritize workloads in a fast-paced environment.
Strong attention to detail and problem-solving skills.
Ability to work independently and within a team environment.
A positive attitude, professional demeanor, and commitment to providing exceptional service to clients.
Must be based in Somerset West or willing to commute daily to the office.
Preferred Qualifications:
Experience working in a virtual assistance environment.
Familiarity with online project management tools (e.g., Asana, Trello).
Why Join Us?:
Opportunity to work in a supportive, team-oriented office environment.
Exposure to a variety of industries and clients, allowing for personal and professional growth.
Flexible working arrangements within the office.
Competitive salary and benefits.
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