Executive Assistant

Duties and responsibilities: Provide support to business leadership that is timeous and high quality. Managing diaries of Group Managing Director and Other Managers. Arranging Shareholders, Board, Concession meetings or any other meetings as required as well as compile the respective packs for each meeting. Plan and coordinate all flight, transportation, and accommodation requirements for the company. Compile minutes for meetings. Ensure filing is up to date Order, manage and distribute stationery for the company Organise refreshments for meetings and training and requisition thereafter Arranging, compiling and co-ordinating business cards, letterheads or any documentation needed for the company Compile and submit annual report to IDM. Manage boardroom/training room bookings Manage the cleaning service contract for the office Assist with Public Relations activities Co-ordinate and compile department monthly reports. Compile minutes for meetings. Liaise with company's attorneys/auditors for registration for all company secretarial/legal registrations Ensure compliance with all SHEQ systems and procedures of the Company. Other admin functions Requirements: Matric Secretarial Diploma or equivalent At least 5 years secretarial experience at an executive level. Proficient in Microsoft Office, especially MS Word, Excel. A valid code 8 drivers license with own vehicle Strong communication skills (verbal and written) and interpersonal skills. Ability to efficiently plan and co-ordinate events. Ability to multitask, have a proactive approach and efficient. Be pro-efficient in minute taking and following up on the matters arising IMPORTANT NOTICE By applying to this advert you hereby acknowledge that you have read and accept the following Protection of Personal Information ACT (POPIA) disclaimer: I hereby consent for Talented Recruitment to process my personal information as part of the recruitment process. Talented Recruitment shall take all reasonable measures to protect the personal information of applicants and for the purpose of this disclaimer "personal information" shall be defined as detailed in the Protection of Personal Information Act, Act 4 of 2013 ("POPIA").