Job title : Executive Assistant Job Location : Gauteng, Johannesburg Deadline : December 18, 2024 Quick Recommended Links Jobs by Location Job by industries Duties and Responsibilities Work directly with the Executive to support all aspects of his daily work routine.
Maintain the Executive's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements.
Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the Executive, staff and the public.
This includes receiving and screening phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Coordinate work with heads of departments as needed; play a key role in the coordination of staff efforts both within and outside the department.
Provide coordination, monitoring, and communication of projects and programs managed by the division Serve as a primary point of contact between the office of the Executive and governance groups, including helping to coordinate the work of the different councils and providing administrative support for governance meetings.
Assist the executive in the development of presentations and white papers for internal and external audiences.
Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Handle printing, mail/overnight packages, copying, filing, and email/messages.
Compose and prepare letters relating to routine correspondence for the Executive's signature.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
Prepare, reconcile, and submit expense reports.
Maintain confidential and sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Qualifications & Experience Grade 12 and minimum of 2 Year secretarial experience as well as administrative underwriting Secretarial Certificate/ Diploma 15 years' experience 8 - 10 years' prior experience in supporting a senior Executive Experience in Financial Services Industry Required Skills Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) Exceptional writing, editing, and proofreading skills Excellent organization and time-management skills A detail-oriented self-starter with prior experience in the financial services industry Someone who exhibits sound judgment with the ability to prioritize and make decisions Comfortable interacting with high-level Executives Resourceful, can-do attitude Ability to multitask and thrive in a fast-paced environment Excellent written and verbal communication skills Time-management skills Ability to pay attention to detail Energetic and eager to tackle new projects and ideas Administrative / Management jobs