Executive AssistantDepartment: Client DeliveryEmployment Type: Permanent - Full TimeLocation: JohannesburgDescriptionThe Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring the efficient operation of the Global Leadership Team (GLT). This position empowers the CEO to concentrate on driving strategic leadership and spearheading business development by serving as a vital link between the CEO and internal/external stakeholders, ensuring seamless communication and efficient information flow.If you are a proactive, detail-oriented professional with a passion for supporting executive leadership and excited to contribute to the company's success on a global scale, we encourage you to apply!ResponsibilitiesAdministrative Support:Manage the CEO's schedule and agenda, schedule appointments, and coordinate meetings, ensuring optimal time management. Prioritize urgent and important tasks, shuffle things around when necessary, and find creative solutions to accommodate commitments.Organize travel arrangements and itineraries, process expenses.Prepare and edit reports, presentations, and other documents as required, working closely with the CEO to understand key messages and goals.Conduct research and compile data to support the decision-making process or meetings, ensuring the CEO has a clear understanding and can act on it.Assist in the planning and execution of ad hoc projects or assignments from the CEO or GLT.Global Leadership Team & Meeting Coordination:Arrange and coordinate external and internal meetings (GLT, BoD, Partner Community).Prepare agendas, ensure all is set-up, take minutes, and follow up on action items.Support in creating a positive and productive team culture.Handle Communication:Monitor, filter, and organize communication (phone calls, mail inbox), prioritizing what needs the CEO's attention and flagging anything urgent.Serve as the primary point of contact between the CEO and various stakeholders.Draft and disseminate communications on behalf of the CEO.Support internal communication responsible in executing internal communications: assist in developing and managing content, communication channels, knowledge management structure.Assist in crafting communication plans. Develop presentation materials for internal sessions, enhancing team understanding and engagement. Work with GLT to establish a regular cadence for communicating updates on strategic goals and progress.Maintain charge of important contacts and ensure the CEO stays connected with key players. Cultivate partnerships and maintain a network that benefits the CEO and company's success.Represent the CEO and the company with professionalism, leaving a positive and lasting impression.QualificationsOrganizational Skills: Exceptional ability to manage time, prioritize tasks, and multitask effectively in a fast-paced environment.Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with diverse groups of people.Attention to Detail: High level of accuracy and attention to detail in all aspects of work.Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and proactively address issues.Interpersonal Skills: Ability to build and maintain positive relationships with colleagues, clients, and partners.Discretion and Integrity: Proven ability to handle confidential information with discretion and maintain the highest level of integrity.Technological Proficiency: Digital savviness and proficiency in using office software.Qualifications and/or Educational Requirements:Bachelor's degree in Business Administration, Management, or a related field.Minimum of 5 years of experience in an executive support role in an international environment, preferably supporting C-level executives.Experience in managing complex projects and working in a fast-paced, high-stakes environment.Flexibility to work outside regular business hours as needed.
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