Duties and responsibilities - Manage the diaries, meetings and travel arrangements of the Group Chief Executive Officer and Group Head of Investments and 1 other executive. - Assist the Group Chief Executive Officer and Group Head of Investments and manage output, workflow and office deadlines - Manage the Group Chief Executive Officer and Group Head of Investments inbox by filing, highlighting important emails, then disseminating emails to other relevant departments as required - To support the Group Chief Executive Officer and Group Head of Investments both administratively and with personal requests/errands - Co-ordinate multiple internal and external meetings with ease and efficiency - Ability and proficiency to manage various programmes such as PowerPoint, Excel a must (tech savvy) such as: o Develop and maintain Excel spreadsheets and filing systems o Compiling relevant information for creation of presentations o Prepare agendas as directed and draft minutes of meetings o Compile, collate and disseminate board and management packs - Screen calls and answer queries where possible or re-direct to relevant person within the business - Draft, type and dispatch the Group Chief Executive Officer and Group Head of Investments correspondence as directed - Undertake any other duties as requested by the Group Chief Executive Officer and Group Head of Investments - Deal with main board of directors and directors of group companies - General understanding of the investor environment - To project a professional, efficient, and courteous image and work ethic Experience - 5 Years relevant working experience as an executive Personal Assistant at a JSE listed company or an investment bank or corporate access experience Qualifications - Minimum Matric - Relevant Secretarial Certificate/Diploma - BA degree would be advantageous Competencies and Skills - Advanced computer literacy proficient in Word (essential), Excel (essential) and PowerPoint (essential) - Accurate speed typing skills - Minute taking, shorthand preferable - Problem solving and sound judgment - Ability to organise and prioritise - Utmost attention to detail - Strong interpersonal communication skills an ability to interact with people at all levels - High emotional intelligence - Capable of working in a pressurized environment able to occasionally work unsociable hours and with an increased workload - Ability to multitask - Good business sense and able to pick up concepts quickly - Strong sense of discretion (ethical approach and commitment towards confidentiality) - Takes own initiative and is proactive - Broader understanding of the investor/broker community (desirable) Working conditions This role requires an incumbent that can, from time to time, work overtime and in a highly pressurized work environment
