Posted: 2024-11-20, Closing: 2024-11-30Location: Gauteng, RoodepoortDescriptionA vacancy exists for an Executive Assistant at Africa Healthcare Head Office, reporting to the Chief Operations Officer. This position is responsible for providing full secretarial and administration support to the Executive and Management teams. The ideal candidate should have exemplary organizational skills and must be able to effectively manage, organize, and influence stakeholders internally and externally across the business.Critical OutputsProviding confidential and comprehensive administrative and office supportManaging calendars/diaries of the executive and management teamsTyping and formatting all relevant correspondence and other documentationCreating, managing, and maintaining an efficient filing systemAccessing, maintaining, and distributing various types of data including reports, letters, mailing lists, and memorandaTimeous and effective organization of travel and accommodation for teamsActing as office manager by keeping up with all office suppliesScreening of calls and determining how callers can be best assisted with their queriesCoordinating all relevant legal and external registrationsCarrying out any ad-hoc functions which may be required from time to timeRequirementsMatricExcellent verbal and written communication skills in EnglishSound knowledge and previous experience working with executive management and management teamsSecretarial/administration experience for several managersA minimum of 5 years previous experienceProficiency in all the latest Microsoft packages is a prerequisiteAccuracy, speed, and attention to detail are importantCollaboration/Relationship BuildingAnalytical thinkingProblem-solving, analysis, and judgementVerbal & written communication and presentation skillsNegotiationPlanningProject managementOrganisational awarenessExcellence and quality orientationEthical behaviourTechnical and professional knowledgeOrganisingDepartmentsAdminAfrica Health Care Head Office is an equal opportunity employer; external candidates will also be considered. Only shortlisted candidates will be contacted. Should you not receive any communication after 2 weeks of the closing date, kindly consider your application as unsuccessful.
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