Executive Assistant

Key Responsibilities:

Act as a key liaison between the VP and internal/external stakeholders, exercising a high degree of discretion and confidentiality
Manage complex calendars and prioritize appointments, meetings, and events, ensuring efficient use of the VP's time
Lead special projects and initiatives on behalf of the VP, ensuring timely execution and alignment with strategic goals
Research, prioritize, and follow up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature
Draft correspondence, prepare presentations, and communicate effectively on behalf of the VP to ensure clarity and consistency
Build and maintain relationships crucial to the VP's success, both internally and externally
Arrange travel plans and itineraries, anticipating the VP's needs and preferences
Provide analytical and decision-making support through data gathering and analysis
Identify opportunities to streamline processes and improve efficiency within the executive office

Qualifications:

Minimum of 5 years of experience supporting C-suite executives or senior management in a fast-paced environment.
Bachelor's degree preferred, or equivalent combination of education and experience
Proficiency in Google Workspace and other relevant software
Exceptional written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts
Strong organizational and time management skills, with the ability to prioritize multiple tasks seamlessly
Proven ability to anticipate needs and solve problems independently
High level of discretion and ability to handle confidential information with sensitivity

Personal Attributes:

Takes initiative and anticipates the needs of the VP and the executive office
Thrives in a fast-paced environment and remains flexible to changing priorities
Pays meticulous attention to detail, ensuring accuracy in all tasks
Collaborates effectively with others to achieve common goals
Maintains a polished and professional demeanor at all times

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