Executive Assistant

Manage the MD's calendar and correspondence.
Prepare reports and maintain office systems (data management, equipment, filing).
Proficiency in Word, Excel, and PowerPoint is essential.


Property Management:

Oversee utility accounts, maintenance, insurance, and lease agreements.


Vehicle Management:

Arrange repairs, services, insurance, and purchases for company vehicles.


Event Planning:

Organize corporate events, including guest management and venue arrangements.


Travel Management:

Book flights, hotels, and visas for corporate and personal travel, ensuring all documentation is accurate.


Personal Duties:

Assist with household staff management, appointments, errands, and personal shipments for the MD.


General Administration:

Oversee reception staff and equipment repairs, and coordinate client gifts.


Daily Duties:

Manage personal schedules and check maintenance tasks related to vehicles and property.


Travel Requirements:

Occasional international travel for global conferences (7-14 days).
Local travel for game lodge preparations and sponsored events.


Airbnb Management:

Manage international properties, including issuing access codes and handling bills, with potential after-hours attention required.



Qualifications:

Education: Bachelor's degree in Business Administration, Management, or a related field.
Experience: Minimum of 5 years in an executive assistant or similar role, preferably supporting senior management.
Skills:

Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Experience with property and vehicle management is a plus.


Personal Attributes:

Proactive, adaptable, and able to manage multiple tasks effectively.
Professional appearance and demeanor.
Strong interpersonal skills, capable of engaging with diverse personalities.



Additional Information:

Must have a reliable support system if children are involved due to potential travel commitments.

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