Executive Assistant

PURPOSE OF ROLE The Executive Assistant provides comprehensive administrative support to the Managing executive and
the department and is required to handle various administrative, logistical and financial tasks.
The role involves obtaining and managing cash flow updates from subsidiaries, coordinating
international and national assignments, handling procurement functions, and ensuring effective
stakeholder engagement. The role requires a high level of organization, document control, and integrity.
KEY PERFORMANCE AREAS Financial Administration: Obtain and manage cash flow reports from subsidiariesHandle minor account queriesLogistics Management: Coordinate international and national assignments for technicians, staff, and executivesManage travel visas and arrangementsProvide support during assignments, including site work during outagesAdministrative Support: Assist executive team and departmentManage booking hours, purchase requisitions, and documentation controlStakeholder Engagement: Maintain effective communication with relevant partiesUphold strong client relationshipsDocument Control and Organization: Maintain high standards of document control and integrityAssist with procurement requirements and supplier liaisonQUALIFICATION AND EXOERIENCE Grade 12 with additional formal training in business administration or related fieldMinimum 5 years proven experience as an executive assistant or similar role in a project-oriented environment.Demonstrated experience in handling financial and logistical tasksCOMPETENCIES
KNOWLEDGE: Financial report structures and minor accounting processesInternational and national travel regulations and visa requirementsERP systems for booking hours and managing purchase requisitionsCompany policies, procedures, and procurement processesSKILLS: Excellent organizational and multitasking abilitiesStrong written and verbal communicationEfficient problem-solving and query resolutionHigh attention to detailProficiency in ERP systems and administrative tools
BEHAVIOURS & PERSONAL ATTRIBUTES: High level of integrity and reliabilityProactive approach to workAdaptability to changing prioritiesStrong customer orientationEffective team collaborationShould you not hear from us within 21 days of the closing of the advert, kindly regard your application to have been unsuccessful.

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