Executive Assistant

Key Responsibilities: Act as a key liaison between the VP and internal/external stakeholders, exercising a high degree of discretion and confidentiality Manage complex calendars and prioritize appointments, meetings, and events, ensuring efficient use of the VP's time Lead special projects and initiatives on behalf of the VP, ensuring timely execution and alignment with strategic goals Research, prioritize, and follow up on incoming issues and concerns addressed to the VP, including those of a sensitive or confidential nature Draft correspondence, prepare presentations, and communicate effectively on behalf of the VP to ensure clarity and consistency Build and maintain relationships crucial to the VP's success, both internally and externally Arrange travel plans and itineraries, anticipating the VP's needs and preferences Provide analytical and decision-making support through data gathering and analysis Identify opportunities to streamline processes and improve efficiency within the executive office Qualifications: Minimum of 5 years of experience supporting C-suite executives or senior management in a fast-paced environment. Bachelor's degree preferred, or equivalent combination of education and experience Proficiency in Google Workspace and other relevant software Exceptional written and verbal communication skills, with the ability to interact professionally with all levels of staff and external contacts Strong organizational and time management skills, with the ability to prioritize multiple tasks seamlessly Proven ability to anticipate needs and solve problems independently High level of discretion and ability to handle confidential information with sensitivity Personal Attributes: Takes initiative and anticipates the needs of the VP and the executive office Thrives in a fast-paced environment and remains flexible to changing priorities Pays meticulous attention to detail, ensuring accuracy in all tasks Collaborates effectively with others to achieve common goals Maintains a polished and professional demeanor at all times

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