Job Description:
Are you an experienced professional with a passion for providing high-level executive support? A leading organization is seeking a skilled Executive Assistant to work closely with the CEO, offering administrative, secretarial, and operational support with the utmost confidentiality and professionalism.
Key Responsibilities:
Administrative Support
Manage the purchasing authorization process, travel arrangements (local and international), and Forex for international travel.
Handle ad hoc personal bookings for the CEO.
Contribute to the development and implementation of organizational administrative policies and standards.
Secretarial Duties
Communicate CEO directives to executives, managers, and other stakeholders.
Screen calls, visitors, mail, and emails while maintaining organized records, calendars, and diaries.
Coordinate meetings, prepare presentations, take minutes, and manage the CEO's expense claims.
Insurance Management
Oversee the company's vehicle insurance portfolio, handle claims, and arrange marine/transit cover when necessary.
Imports and Forex Management
Ensure accurate processing of import documentation and manage Forex payments.
Work with finance to forecast cash flow for large purchases and book FECs accordingly.
Event Planning
Organize and manage internal and external events, including company Indabas.
Self-Development
Assess personal strengths and weaknesses, and pursue actions for professional growth.
Requirements:
Education: Diploma in Legal Secretarial or Paralegal Studies.
Experience: Minimum of 5 years in a related role.
Technical Proficiency: Advanced knowledge of Microsoft Office Suite, office practices, and import processing.
Key Competencies:
Strong organizational and administrative skills.
Excellent communication skills in English and Afrikaans.
High emotional intelligence, problem-solving ability, and attention to detail.
Business acumen and creativity.
Additional Responsibilities:
Oversee company credit card usage.
Maintain transparent and responsive communication across all levels of the organization.
Why Join Us?
This is a unique opportunity to be at the heart of decision-making and operations in a leading organization, offering a challenging and rewarding career path.
How to Apply:
Submit the following documents in one PDF:
Detailed CV
Cover letter outlining your suitability for the role
Copies of relevant qualifications
Applications should be sent to ******. Incomplete submissions will not be considered.
Only shortlisted candidates will be contacted. The recruiter reserves the right not to make an appointment.
If you thrive in a fast-paced, high-responsibility environment, we encourage you to apply and contribute to the success of this dynamic team!
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