Executive Assistant and Legal Secretary (CLRO)Durban, South Africa | Posted on 01/10/2024
The Executive Assistant to the Chief Legal and Risk Officer (CLRO) is responsible for providing high-level administrative support, ensuring efficient operation of the Legal and Risk Management department. This role involves a wide range of administrative duties, from managing schedules and preparing documents to coordinating projects and liaising with internal and external stakeholders. The ideal candidate will have a strong background in legal administration, excellent organizational skills, and the ability to handle confidential information with discretion.
Key Performance Outputs Manage the CLRO's calendar and travel arrangements, including visa applications.
Handle correspondence and maintain accurate records.
Prepare and edit various documents and presentations.
Type, review, and proofread legal documents and contracts.
Maintain electronic and physical filing systems.
Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
Arrange logistics for meetings and events.
Act as the primary point of contact for the CLRO.
Facilitate communication with internal and external stakeholders.
Assist with special projects and track timelines and deliverables.
Handle sensitive information discreetly and ensure compliance with regulations.
Maintain records of compliance activities and assist with audits.
Assist in budget preparation, process invoices, track expenses, and prepare financial reports.
Arrange travel itineraries and prepare travel expense reports.
Provide administrative support to the legal and risk management teams.
Assist with onboarding new team members and coordinate team activities.
Seek to improve administrative processes and participate in professional development.
Perform additional tasks as assigned by the CLRO.
Requirements Qualification / Experience Matric Bachelor's degree in BusinessAdministration, Law, or a related field preferable.
5-8 years in the same of similar role. Proven experience as anexecutive assistant or in a similar administrative role, preferably in alegal or risk management environment.
Functional / Technical Strong organisational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite and familiarity with legal software and databases.
Ability to handle multiple tasks simultaneously and work under pressure.
High level of professionalism and confidentiality.
Strong attention to detail and problem-solving skills.
Working Conditions Full-time position, may require occasional overtime.
Office environment with standard office equipment.
Some travel may be required for meetings and conferences.
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