Events Operations Assistant IIApply locations Johannesburg time type Full time posted on Posted 2 Days Ago job requisition id R87277
About our Team
Reed Exhibitions Group connects people and businesses to grow through leading exhibitions and events. Our team delivers high-quality events for global industry experts' buyers and sellers.
About the Role:
We are looking for an Events Operations Assistant II to provide operational support and excellent service to our show team, exhibitors, and visitors. This role involves managing administrative tasks, ensuring compliance, effective communication, contractor management, exhibitor services, financial management, and floor planning.
Key Responsibilities: Manage exhibitor contracts, update lists, collect indemnities, ensure disclaimers are in place, and document signage placements.Attend status meetings, maintain open communication with your manager, and coordinate with contractors and suppliers.Assist with queries, manage stand drawings, provide help desk support during build-up, and update exhibitor lists.Source supplier quotes, track budgets, check invoices, write purchase orders, and follow accounting procedures.Coordinate floorplan audits, ensure contractors have the latest floorplans, assist with the Exhibitor Help Desk, manage casual staff, and ensure safety protocols are followed.Attend meetings, take minutes, maintain records, ensure health and safety compliance, and liaise with the safety officer.Source quotes for printing, manage costs, coordinate installation and removal, liaise with the venue coordinator, and ensure all safety regulations are adhered to.Requirements: Experience in event management or a similar role.Strong organizational and multitasking skills.Excellent communication and interpersonal skills.Ability to work under pressure and meet deadlines.Proficiency in MS Office and event management software.Knowledge of health and safety regulations.Financial management skills.Flexibility to travel and work onsite during events.We welcome candidates from all backgrounds and experiences. If you are proactive, organized, and passionate about event management, we would love to hear from you! Apply now to join our dynamic team. Work in a way that works for you
We promote a healthy work/life balance across the organisation. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.
Working flexible hours - flexing the times when you work in the day to help you fit everything in and work when you are the most productive.About the Business
RX is a global leader in events and exhibitions, leveraging industry expertise, data, and technology to build businesses for individuals, communities, and organisations. With a presence in 25 countries across 42 industry sectors, RX hosts approximately 350 events annually. RX is committed to creating an inclusive work environment for all our people.
RELX is an equal opportunity employer: qualified applicants are considered for and treated during employment without regard to race, color, creed, religion, sex, national origin, citizenship status, disability status, protected veteran status, age, marital status, sexual orientation, gender identity, genetic information, or any other characteristic protected by law. We are committed to providing a fair and accessible hiring process.
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