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Estimating Buyer
Location: Wynberg – Sandton (Construction)
Core Competencies:
Able to perform multi-tasks under tight deadlines
Assessment of the tender documentation
Working knowledge of common supply and subcontract rates
Knowledge of best-suited supplier & sub-contractors to specific locations
Compiling tender requests for quotations
Communication and negotiation skills
Knowledge and use of Windows-based applications (Lotus Notes and CCS)
Tender Responsibilities:
Get documents from estimating assistant immediately to avoid delays in the buying process.
Check the closing date and return of quotations date with the estimator.
Assess the tender to determine all procurement requirements.
Check hard copy to ensure no sections or pages are missing.
In discussion with the estimator, assess the procurement requirements.
Compile a list of suppliers for each type of material and subcontractors for each trade; take cognisance of approval status on the database.
Compile relevant documentation for all enquiries to be sent out.
Communicate with suppliers and subcontractors to ascertain their interest in quoting.
Ensure that all pricing items and bill sections are accounted for.
Send out enquiries and make available all contractual and reference material; specify return date to allow sufficient time for adjudication and completion of the tender.
Send out and follow up on any tender addendums received.
Ensure that all quotations are received and chase any outstanding ones.
Analyse quotes received with respect to compliance to specifications and possible alternatives quoted.
Analyse quotes received with respect to BEE/Local preference conditions.
Pass quotations on to estimator for incorporation into the tender; discuss conditions/qualifications and highlight any problems.
Ensure that all required submissions documentation from subcontractors and suppliers are in hand.
Have available supplier and/or subcontractor company profile, history, and capability information.
Attend tender finalisation meetings when required to discuss any material or subcontract buying done and provide explanations for any declined tenders.
Save all quotations electronically on the server.
Other Duties:
With reference to the procedure manual, compile documents and keep records as required.
Maintain the tender buying filing system, updating with new or late buying returns.
In the event of an award, compile a copy of the buying file with copies of all allowable quotations for handover to site management and contract buyers.
Maintenance and updating of subcontractor and supplier databases.
Interview suppliers and subcontractors to find new sources of material and equipment (local and across borders).
Establish from the market who the competing tenders are.
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