Scope & General Purpose Sources new suppliers, subcontractors, market intelligence General purpose is to ensure the profitability of the organisation, by purchasing the most cost-effective and appropriate materials for each project, taking into account price, quality and delivery and to ensure continuity of supply. Duties: Engage with existing suppliers & subcontractors and maintain sound relationships. Identify and source new suppliers and sub Contractors. Arrange meetings with new suppliers and subcontractors to ensure market, competitive pricing and product knowledge. Investigate, source new/alternative suppliers. Price negotiations Setting up meetings with suppliers and subcontractors regularly. Maintain supplier and subcontractor database. Liaise with sites and Project Management Team. Ensure orders for materials are placed Ensure orders are received within the required timeframes. In conjunction with Storeman is to regularly follow ups with suppliers on outstanding orders. Identify tender and commercial requirements. Attends Pre-tender meeting. Review the tender document. Prepare and compile the tender purchasing requirements. Review electronic bills including drawings, specifications and other enquiry documents. Obtain 3 or more quotes for materials and subcontractors. Compile buying/purchasing files Prepares buying file for estimator for handover. Relinquishes the purchasing file which includes: best possible price, qualifications, quotations. Source prices/ cost of hiring of plant and all materials Placing orders for materials Ensure compliance to company guidelines. Maintain well organised filing systems Update database Keeping detailed records and maintaining a well-organized work schedule. General Administration MINIMUM REQUIREMENTS : Matric Certificate Matric/equivalent NQF Level 4 qualifications Min 3 - 5 years experience in the electrical field either working directly in the sales / buying department or having a good working knowledge of the process. Buildsmart/Envisage or equivalent computer software package Ideal Buying electrical and lighting projects experience. Exposure to electrical and lighting materials. JOB SPECIFICATION (Inherent requirements necessary to conduct the job successfully): Knowledge: Compliance to procurement legislation (BBBEE, CIDB, etc.) Proven purchasing experience, preferably within an electrical distribution, supplier or manufacturing environment Ability to add value, reduce costs and make business improvements Contract management and supplier experience Project management experience Electrical and lighting materials P&Gs requirements Procurement legislation Strong market knowledge and experience in Electrical and lighting industry Tender and commercial requirements Understanding electrical and lighting methodologies Understanding scope of works Skills: Ability to work well under pressure Adaptable and flexible to change Attention to detail Communication skills in English (Verbal, Non-verbal & written) Computer literate and proficient (Excel, Outlook, Word) Detail conscious Buildsmart/Envisage or equivalent computer software package Good communicator Organising and planning Relationship building skills Strong negotiation skills Time management Personal Attributes: · Emotional resilience · Enthusiasm and drive · Good attention to detail and accuracy · Initiative (self-starter able) · Integrity · Loyalty · Maintaining high performance standards · Responsibility and accountability · Self-driven · Strong interpersonal skills · Engages interest and participation of others and has a collaborative approach to working with others · Conscientiousness · Team orientated
