ROLE PURPOSE
Manages the divisional employment costs and directs the activities of wage staff, monitors the payroll processing objectives including audits and relevant legislative compliance (affecting employer/employee relationship).
MAIN OUTPUTS
Occupational Tasks
Manage accurate payment of employees within the division for Permanent and Temporary Wage employees
Oversee and manage overall company payroll objectives within the division
Manage compliance with policies, procedures and legislation to mitigate governance risks
Prepare monthly reports on the Wage Cost measurements as well as Operational Wage risks to the COO and Divisional Finance Manager
Review PRP shifts and change requests to be aligned with approved costings
Manage accurate payment of employees within the division
Compliant and accurate Wages payroll
Determine employee costs to the company and ensure compliant and accurate payroll
Apply and implement proper procedures and ensure compliant and accurate payroll
Analyze and provide monthly reports on Wage journals to the Divisional Financial Manager and Divisional Finance Manager
Oversee and manage overall company payroll objectives
Manage department strategy for the division in collaboration with the COO and Divisional Financial Manager
Plan, organize and monitor work within the payroll environment in the division in collaboration with the Divisional Finance Manager
Payroll Reports
Conduct (predictive analysis) business intelligence reports for payroll functions – work closely with the Divisional Finance Managers
Divisional Measurement reports identifying risk areas and track any non-compliance.
Divisional Wage Cost reports explaining MOM and QTQ and YOY variances
Divisional ETI measurements, forecasting and tracking statistics
Divisional Wage Cost analysis for Payroll Flash & CFO Quarter reports
Divisional PRP hours analysis for Payroll Flash & CFO Quarter reports
Manage compliance of policies, procedures, and legislation to mitigate governance risks
Compliant payroll function
Implement procedures for managing areas within the payroll environment & customer service impact (internal and external) according to the directive of the Divisional Financial Manager
Implement process of conducting (predictive analysis) business intelligence reporting to improve employment cost according to the directive of the Divisional Finance Manager
Implement procedures for managing audits for payroll according to the directive of the Divisional Finance Manager
Monitor archiving of Wage documents and paperwork
Measurement Reporting for Divisional Financial Manager and COO MOM and YOY reporting
Leave cost analysis
Divisional Leave Balances
Submit accurate and timeous Bi-weekly report on progress to GMs
Extract leave balance for all prefixes and distribute to Ops / GMs / RWAs
Scrutinize high leave balances and communicate to Ops / GMs / RWAs / FMs
Leave Credit
Submit accurate and timeous Bi-weekly report on progress to GMs
Drive wage efficiencies by managing the accuracy of payroll
Report Budget VS leave balances actuals to Divisional Finance Manager & COO
Leave Replacements
Submit accurate and timeous Bi-weekly report on progress to GMs
Drive replacements daily
Leave credit vs Leave Replacements
Report Budget VS leave replacements actuals to Divisional Finance Manager & COO
TEMP employed longer than 3 months
Late Terminations
Excessive overtime
All allowances
Prolonged absenteeism
Rate of Pay comparisons
ETI
Foreign Nationals vs National checking ID & Work permit accuracy and compliance
TEMP onboarding accuracy
Summary of Archiving Wage documents and paperwork
Report on staff movement and headcounts
Operational Wage Workforce Management with GMs / Divisional Finance Manager & COO • Manage accurate use of Contractual Temp on Time & Attendance
Analyze and Drive reduction of leave cost on Balance Sheet
Manage and monitor Wage costs
Manage compliance on TEMP employed longer than 3 months
Manage Termination processes done on time
Drive excessive overtime based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
Analyze all allowances based on MOM flash Monthly comparisons to Divisional Finance Manager and COO
Monitoring staff movement (Terminations, New Hires, Promotions and transfer to Permanent positions)
Training
Weekly Training of the Wage Administrators in accordance with the National Payroll training schedule
Meetings
Feedback on Monthly GM's meeting
Schedule Operational Meetings in the division to discuss Wage issues
Operational One on One sessions where required
Attend Bi-weekly/monthly GMs / Finance Manager-Payroll/ Divisional Finance Manager & COO meetings
QUALIFICATIONS AND SKILLS The Applicant must meet the following requirements:
Payroll Diploma or Degree in Finance with Payroll experience
South African Payroll Association - Professional Certification
Grade 12
Code 08
Minimum 10 years at a Payroll Management level, with practical monthly reconciliation to confirm balance due, processing of monthly payments, Payroll Tax knowledge, application of ETI legislation, UIF, and Skills Legislation, SARS Regulation, Compliance to Safety Health Environmental Risk and Quality (SHERQ), Compliance to relevant Labour and Equity Legislation Laws, Compliance with COIDA, Compliance of Tax and Company Statutes, Human Resources Management, Payroll Theory and Application, Payroll Accounting, Business Intelligence Reporting and Payroll Audits
All employee related legislation (e.g. BCEA, EEA, SDA, UICA, WCA etc.), including sections of Labour Legislation (LRA), and 4th & 7th Schedules to the Income Tax legislation and related Bargaining council regulations
MS Excel, MS Outlook (Intermediate skill level), SAP knowledge
FUNDAMENTAL COMPETENCIES
Accuracy
Result orientated
Stress tolerance
Written communication
Functional/ Technical skills
Management Concepts and Applications
Problem Solving
Customer / Client Focus
Planning ability
Analytical
Relationship building
Trust and Honesty
Compassion and Empathy
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