Founded in 2006, Sonke is a women's rights organisation that is committed to feminist principles, using a rights-based and gender transformative approach to achieve human rights and gender justice. Our vision is a poverty free world in which women, children, men and gender non-conforming individuals enjoy equitable, caring, healthy and happy relationships that contribute to the development of gender just and democratic societies. Sonke strengthens governments, civil society and citizen's capacity to advance gender justice and women's rights, prevent gender-based violence, and reduce the spread of HIV and the impact of AIDS, and in this way contributing to social justice and the elimination of poverty.
About the PositionThe Deputy Finance Manager will assist the Finance Unit Manager in ensuring the existence of sound financial management systems and the adherence to policies and procedures. The Deputy Finance Manager will work closely with the Finance Manager to provide input and assistance throughout the finance cycle from budgeting and planning to actual expenditure, reporting and audit preparations; will assist in the development, coordination and controlling of the budgeting process; monitor the results by providing all necessary financial and narrative reports for funders and donor organizations, the board and SMT and will assist in the overall financial management and planning including cash flow projections, payments, project financial reports, donor reporting, donor audits, organizational audit and sub-awards audits.
Key duties and responsibilitiesThe Deputy Finance Manager will be responsible for:
Budgeting and cash flow forecastBudgetingIn consultation with the Finance Manager assist with the preparation for meetings convened in October of each year to assess programme plans for the following year, forecasting flow of funds and budgeting expenditure for each programme. Utilizing the above process, draft an organizational budget for the following year.Assist in providing informed financial updates, reports and advice and ensure that any critical operational issues related to finance are flagged and addressed.Assist budget holders with drafting of budgets.Monitor budgets for over and under expenditure for specific projects and donors.Cash flow forecastAssist the budget holders to draft cash-flow forecasts for the upcoming months.Ensure that funds are transferred between investment and current accounts monthly as needed.Ensure that invoices due to the donor have been processed and submitted.Ensure timeous follow up on outstanding invoices.Accounting and reportingEnsure that Sonke complies with the Companies Act 2008 and with the Companies Regulations, IFRS and the Code of Good Governance for NPO's.Assist in preparing financial reports for Board meetings.Check GL to ensure accuracy in terms of donor allocation.Liaise with program staff to ensure prompt payment, submission of accurate financial information, timely follow-up and error free posting and record keeping.Draft donor financial reports according to donor requirement.Attend meetings with donors and brief budget holders accordingly.Ensure that payment requisitions are authorized with supporting documents and invoices reconciled to the statements.Ensure that invoices are reconciled to the statements.Transaction ProcessingEnsure that transactions are processed accurately and timeously.Assist in the preparation of internal and external financial reports.Assist in the preparation of the full analysis of the statement of financial position, statement of comprehensive income and other reports at month end.Asset RegisterMaintain the asset register.Ensure that the Office Co-Ordinator conducts a physical inspection of all assets of the organization annually and support the office coordinator in this regard.Compliance and financial policies and proceduresAssist Financial Manager to refine financial systems to ensure proper and transparent financial management in line with International Financial Reporting Standards (IFRS).Assist Financial Manager to ensure financial policies and procedures are reviewed and updated annually and monitor internal controls and compliance.Work with the Finance Manager to develop and coordinate the annual workplan and budgeting process.Assist in ensuring that the organization is SARS compliant with regards to Income Tax, VAT, UIF, and PAYE and that all submissions and payments are done by the due date.Assist in the management of the cash flow of the organization, together with control of all bank accounts, petty cash floats and organizational credit cards.Ensure the provision of internal financial reports each month that include Financial reports for the previous month as well as year-to-date showing expenses incurred, funds available and funds needed. This should include the SFP and SCI and Variance reports per donor.ComplianceEnsure compliance with financial policies and procedures, including compliance with donor contracts.Assist in training budget holders and operation staff on compliance areas in the agreement.Audit managementAssist the Finance Manager to manage the relationship between the designated audit firm and Sonke and prepare for the annual audit.Assist with the coordination with donors who require project audits, as well as oversee quarterly internal audits.When required, assist the finance unit manager to induct and orientate new staff for the unit.Assist finance team by sharing information and encouraging staff to participate in their own development.To ApplyInterested applicants should submit their Curriculum Vitae, and a motivation letter detailing experience and contact details of 3 referees to Sonke's Human Resource Unit via email to ****** , closing date 30 September 2024.Only short-listed candidates will be contacted.For non-South African nationals, it is the responsibility of the applicant to attain a work permit from the Department of Home Affairs; employment will depend on a valid work permit being in place.Sonke is committed to transformation and encourages previously disadvantaged individuals, individuals living with disabilities and young people to apply. All applications will be considered with the understanding that in terms of Sonke's employment equity plan, preference will be given to candidates from the designated groups, provided the experience and qualifications criteria are met.Please consider your application unsuccessful if you do not hear from us by 31 October 2024.Sonke reserves the right not to make an appointment.LocationCape Town
SalaryR600K – R720K (total cost to company per annum)
Closing Date30 September 2024
Sonke is a South African-based non-profit organisation working throughout Africa. We believe women and men, girls and boys can work together to resist patriarchy, advocate for gender justice and achieve gender transformation.
Please note that Sonke does not offer counselling or other support services to individuals. Click here for information on where to get help.
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