Deputy Director Demand, Planning and AcquisitionPretoria - GautengR849 702pa12 month fixed term contractPurposeOne temp position of Deputy Director: Demand, Planning and Acquisition is currently available at Supply Chain Management in GPAA on a 12-month temp assignment. The purpose of the role is to manage the acquisition and demand planning of goods and services in the organisation.Key Performance AreasThe incumbent will be responsible for a wide variety of tasks within SCM, which includes but are not limited to the following:Manage Tender And Quotation Procurement ProcessSource tender and quotation specifications from components and units and advertising of tenders.Oversee the compilation of tender and quotation documents.Oversee allocation of tender numbers, advert dates and closing dates.Oversee placing of advertisement for tenders on tender bulletin, Treasury website and national newspaper, where required.Manage the administration of all processes related to the monitoring of tender documents.Oversee all tender documents received from project manager and to Bid Adjudication Committee.Oversee the registration of all tenders.Manage the maintenance of open and close tender register.Provide support with regards to development, implementation and maintenance of procurement policies and frameworks:Provide support with regard to the development of supply chain management policies and strategies.Ensure that policies are in line with the organisations strategic objectives, Treasury Regulations and the Government BBBEE frameworks.Identify deficiencies in policy framework, procedural guidelines and work processes within the Supply Chain Management business unit.Design, implement and maintain effective procurement control systems to ensure compliance to policy and procedures on a continuous basis.Communicate changes to policy, procedures and work processes to staff in the business unit and train/coach staff in applying these, where required.Compile Corporate Demand Plan Informed By End UsersCommunicate with all cost center managers with regards to their procurement plans.Consolidate all procurement plans into one for the whole of GPAA.Facilitate the reporting on the progress of the procurement plan to OCPO and other internal platforms.Assist the specification committee with compilation of the terms of reference or specifications as it relates to SCM prescripts and legislative requirements.Oversee the scheduling of the advertisement of tenders.Oversee the advertising of tenders.Conduct industry analysis for specific products and devise a sourcing strategy.Conduct market analysis for specialized sourcing request.Analyze repetitive sourcing request and determine consolidative solutions.Manage And Develop StaffSet, agree and monitor performance of direct reports, check that it is aligned with planned targets.Allocate work according to the individual workload, expertise, and developmental needs of the individual.Identify development and succession planning requirements.Ensure employment equity compliance.Monitor that outputs achieve business requirements.Facilitate staff productivity and efficiency, minimizing absenteeism and turnover figures.Motivate staff through the implementation of various reward mechanisms.Facilitate departmental communication through appropriate structures and systems.Manage the budget of the unit and monitor expenditure patterns as per the prescripts.Competencies, Knowledge And SkillsKnowledge of GPAA policies and procedures.Knowledge of GEPF services and products.Knowledge of relevant legal requirements particularly BCEA AND Public Service Act.Knowledge of Public Finance Management Policies and National Treasury regulations.Knowledge of Supply Chain Processes and Policies.Knowledge of Employee Benefits.Strategic planning.Analytical skills.Strong leadership and Managerial skills.Financial skills.Planning and organizing skills.Decision and problem-solving skills.Communication skills.Motivational skills.Ability to establish controls to monitor tasks.Persuasiveness and flexibility.Customer service orientation.Ability to take responsibility.Ability to work under pressure.Ability to delegate.Integrity/reliability/honesty.Quality and result orientated.Qualifications And Experience Minimum RequirementsAn appropriate three-year National Diploma/B Degree (at least 360 credits) in Supply Chain Management/Logistics Management or related SCM/Finance field.Six (6) years appropriate proven experience in Supply Chain Management of which three (3) years was in a managerial role.Computer literacy that includes a good working knowledge of Microsoft Office products, especially Microsoft Excel and Word.Closing date for applications: 15 September 2024.Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.Apply for this Job
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