Processing and sending out of debtor's statements. The Depot Manager must on a monthly basis print and send out debtor's statements. Processing of receipts per debtor. All SAP receipts must be processed per day and allocated to debtor's accounts. Processing debtor's reconciliation per debtor. Debtor's reconciliation must be processed on completion of each calendar month. Attached to these reconciliation's must be a copy of the debtor's statement, copy of the month's invoices, credit notes and payment details.Preparing the debtors report as per company policy. The debtor's report has to be prepared for head office consisting of reports from the branches and should be given to management on a monthly basis. Maintaining age analysis. The age analysis should be balanced per month to the G/L account for debtor. Payments from debtors should be allocated to invoices paid on a regular basis. Debt collecting must be done continuously. Maintaining debtor's days in accordance with company policy. This must meet the company goals for average debtor's days 38 days (30 days after statement).Handling of all debt and stock related queries. The Depot Manager should attend to debtors and stock related queries and process accordingly. No queries older than 30 days. Filling of debtors and stock related information. Filling of invoices, pod's, credit notes, GRN, suppliers invoices and payment information on a daily basis.Placing and processing of purchase orders to head office. Orders must be placed on confirmation of purchase prices to head office. All other orders to suppliers must be placed on request by management. Processing GRN on arrival of stock. All goods must be brought into stock on the accounting system once it has been confirmed with purchase order and delivery note.Monthly stock count. Stock should be counted and verified. Stock count sheets must be signed off as complete per page and entered into accounting system. Total value of inventory as per count must be reconciled to G/L account. Consolidate all consignment stocks in the region as per company policy. Balancing of stock movement to and from branches. Transfer of stock to and from head office and branches should be balanced and managed continuously.Processing of invoices/credit notes/orders. Process customer/SAP orders received by fax/by telephone on a daily basis. Process invoices only after it has been linked to order and POD on a daily basis. Process C/Notes after authorization by management. Handling of petty cash. Approval of Petty Cash reconciliation with every reimbursement required. Management of warehouse staff. The monitoring and control of the warehouse staff should be maintained.Criteria: Debtor's statements must be printed on the 1st day of the next month and sent out not later than the 5th of each month. Receipts posted by Head office staff must be allocated to the debtor accounts on a daily basis. Debtor's statements must be processed and completed before the 5th of each month. The debtor's report must be finished and presented no later than the 6th of each month. Debt collecting should happen regularly and age analysis should be balanced on a monthly basis. Average company debtors days are 38 days after invoice. Direct deposits for the branch must be received and processed on a daily basis and accounts must be balanced on a daily basis. Debtor's and stock related queries not outstanding for longer than 1 week. Filling of all debtors's and stock related information on a daily basis. Processing GRN on arrival of stock per week. Stock count must take place on the 25th of each month or the agreed date and balanced before the 30/31st of the month. Balancing of stock movement to and from head office and branches must be finished before the 30/31st of each month. Processing of orders, invoicing them on a daily basis. Processing of credit notes as per credit request and only when authorized by management. Sign off on all reconciliations for the reimbursement of Petty Cash Management of staff on a daily basis.Seniority levelMid-Senior levelEmployment typeFull-timeJob functionManagement and ManufacturingIndustriesManufacturing
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