Reference: CPT003400-Meg-1Are you a meticulous finance professional with debtors' control and office management experience? Our client in Montague Gardens requires your solid experience with the full capability of running the quotations, invoicing, and debtors alongside the Director and Financial Manager.We require a "people's person" who will dive into the heart of financial operations, ensuring smooth cash flow and maintaining healthy debtor relationships.Duties & ResponsibilitiesREQUIREMENTSGrade 12, Basic accounting Diploma advantageousProficient in Excel (v-lookups/H-lookups/formulas), Word, and OutlookExperience with Xero is an advantageBilingual (English – speak / Afrikaans – understand)Presentable with outgoing, well-spoken, confident & friendly communication skillsExcellent financial acumen with accountsOwn transport essentialAbility to take on responsibilities, use initiative, and work well in a team & independentlyDUTIESReporting to the Director and Financial ManagerTracking of servicing invoicing for both Cape Town and Durban branchesReconciliation of all closed services per month invoicedFollow up on outstanding accountsCreate proforma invoices and track depositsSend final invoice to customer upon finalisation of jobJob costing installationsEnsure job costings are accurate and complete for the monthMonthly cost of sales report – Services/SparesIssue certificates to clients upon job completion and receipt of final paymentAssist with insurance claimsManage WIP/check proforma's converted correctly to invoicesManage rental agreementsProcess invoice/credit notes daily using XeroManage client enquiries telephonicallyBuild sound relationships with clientsRegister new contract fitters working on siteRecord daily hours worked by all employees and complete schedulesCheck working hours and daily signing in and outManage sick leave schedules and administrationManage in-house database of customer listsEnsure that jobs are updated daily as to the current fitment statusManage costing compilations for all work requirementsOversee HR tasks including opening new files and issuing payslipsManage transport invoices at month endEnsure health and safety administration is updatedManage the royalties programmeEnsure timely issuance of rental and utility accountsReconcile vehicle fleet for Cape Town, Johannesburg, and DurbanSalary: R negotiable dependent on experience
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