Debtors Control And Credit Manager

Job detailsHere's how the job details align with your profile.PayR30 000 - R45 000 a monthJob typeFull-timeLocationHead Office based in Phoenix, Industrial Park, 4068Full job descriptionA well-established leading casket manufacturing Company seeks to employ the services of a Debtors Control & Credit Manager.Duties & ResponsibilitiesPlaying a proactive role in managing and collecting debts of company debtors.Evaluating new credit requests and reviewing customers' credit rankings and rating ensuring they are fully vetted prior to credit approval.Setting up of terms and conditions of credit.Reducing the debt term of the book.Ensuring timely payment of debts.Consistent ongoing follow-up of debt and outstanding accounts.Negotiating re-payment plans.Making sure AODs and signed guarantor-ship or suretyship is in place for all Clients.Responding and managing client queries in a timely manner.Processing and reconciliation of invoices and payments.Checking and posting of receipts to accounting systems.Ensuring Client accounts are updated on a regular basis and payments posted correctly to the relevant ledgers and accounts.Preparation of statements and reports.Responsible for general admin duties related to debtors and creditors.Upload of debtors and creditors accounting system utilised by the company.Investigate and clear all queries arising on the processing of debtors and creditors.Manage customer accounts and keep track of outstanding debts.Contact debtors through phone, email, or mail to verify and confirm payment.Negotiate payment plans with customers who are behind on their payments.Provide exceptional customer service to debtors while adhering to organizational policies and procedures.Follow up and report on outstanding accounts and debt to senior management on a weekly/monthly basis.File and maintain documentation on all communications, transactions and payment arrangements associated with clients.Manage month end processes and reconciliations.Manage Credit, Collections and bad debt.Compile, document and implement strategies, policies and processes in terms of risk management and collections.Overseeing debtors, creditors and managing employees within the department maximising productivity and efficiency.Organizing meetings and ensuring that the debtors department & management is well-prepared for meetings.Managing Debtors Book and Debtors reports.Managing Payment Allocations, monitoring and updating cash flow.Monitor Ineligibles and reduce week on week.Facilitate and manage legal Handovers and debt claims – Following through from lodging of claim to payment and provision.Rebates & Credit Note Provision – Detailed analysis monthly.Bad Debt and account reconciliations - monthly.Managing Billings Processing and Integration of billings through systems.Sending out weekly query report to various Departments as and when needed.Meeting with client and Account managers to resolve account and outstanding debt issues.Overseeing the Capturing of Bank statement by the debtor's department for Accountants to capture Payments.Evaluating and reporting on customers' credit data and financial statements to determine the degree of risk involved in extending credit to them and making recommendations to management about the degree of risk in extending credit to customers.Analysing client records and using the data to recommend payment plans and reducing debt.Conferring with credit associations and references to exchange credit information on clients.Engaging in customer visits as part of the credit risk assessment.Manage the credit application process ensuring proper vetting is in place, relevant legal documents are completed by the client which is collected and filed in a systematic manner and analyse credit applications by assessing serviceability.Updating export payments in relevant journals and updating accounts.Maximising timely cash receipts from debtors.Ensuring that all credit control and collections procedures are understood by all stakeholders applied and consistently adhered to.Keeping record of accurate and clear documentation of all credit control activities and operational processes and ensuring easy accessibility to relevant stakeholders.Analysing credit data, identifying trends, and reporting on findings to Management ensuring prompt relevant action or decision-making.Support operational risk and audit processes.Evaluating credit requests and setting up terms and conditions of credit, including regular review and adjustment of credit limits.Facilitating and managing credit limits and revolving credit facility for Clients.Approve funding by making decisions based on the credit policy guideline.Approve credit in line with the company policy and make recommendations for declined credit applications by analysing sales and payment history of clients.Build and maintain effective strong, healthy working relationships.Manage client expectations by operating within the specified parameters and Service Level Agreements (SLA).Adapt to changes in Legislation by providing input to redesigning credit processes and systems where applicable.Ensure processes are actioned within mandated signatories by checking and confirming the sign off.Manage daily activities of debtors clerk and creditors controller.Provide on the job training, counselling and coaching to employees within the department as and when necessary.Support the achievement of the business strategy, objectives and values.Share knowledge and industry trends with management during formal and informal interaction.Seek opportunities to improve business processes and systems by identifying and recommending effective ways to operate and adding value to the company.Provide input during the budget analysis, evaluation and allocation process.Prepare and submits reports to Management on a weekly and monthly basis (credit, cash flow, accounts receivable, ageing, bad debts, motivated orders, legal referred clients, claims etc.).Report to management on contractual issues, metrics, risk identified and other related information.Resolve contractual compliance issues/problems to mitigate risk.Monitor and authorise the vetting and authorisation of credit limits and payment terms on customer accounts and manage the client credit process.Conduct a needs analysis of credit requirements.Keep up to date with changing legislative requirements and advise management of changes applicable to the company operations.Set up of terms and conditions of credit and credit limits in line with the company policy and procedure.Ensuring that the debtors and creditors ledger for the group is accurate and reliable.Ensure that the age analysis at head office and the branches are in line with our Credit Policy and updated on a regular basis.Analysing and reviewing the age analysis on a monthly basis and reporting to the Financial Manager on age analysis for Head Office and Branches.Assist with the "Authorization, review and finalisation Process" for credit facility, Evaluating new credit requests and conducting client credit checks.Ongoing processing of data on computer programs (Microsoft Office, Pastel Accounting, Cash Manager).Adhere to good attendance, time keeping and to company policies & procedures.Managing the sales ledger and a healthy age analysis.Performing day to day financial transactions, including verifying, classifying, computing, posting and recording information on the accounting and Sage Evolution system.Monitoring and ensuring compliance with financial laws, regulations and the company policies and procedures.Reviewing and conducting checks on the accounts ledger to ensure that all payments are accounted for and properly posted by the Debtors Clerk and Creditors Controller.Prepare and discuss acknowledgement of debt with clients and ensure signoff by client.Ensure documents are authorised and approved prior to sign off and finalisation.Maintaining and archiving financial records and files.Follow up on discrepancies identified with client accounts, on the accounting and sage systems.Monitor and conduct monthly checks to ensure filing is up to date and all documentation is filed in a sequential order.Job requirementsAbility to reduce client debt term.Maintaining a health age analysis on a consistent basis.Computer literate (Microsoft Office) & knowledge of Sage Pastel or any other accounting package is essential.Good planning, organisation skills & attention to detail.Good English communication skills (written & verbal).Ability to stay calm under pressure and to meet strict deadlines.Solid understanding of basic bookkeeping and accounting payable principles.Ability to calculate, post and manage accounting figures and financial records.Process accounts and incoming payments in compliance with financial policies and procedures.Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.Prepare bills, invoices and bank deposits.Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.Verify discrepancies by and resolve clients' billing issues.Facilitate payment of invoices due by sending bill reminders and contacting clients.Generate financial statements and reports detailing accounts receivable status.Educational RequirementsMatric (Gr 12).Bookkeeping, Credit & Debt management or similar financial qualification would be advantageous (or working towards a financial Qualification).3 years' + experience in a similar position and environment.Extensive Credit and debt management experience.Should you not hear from us within 14 days of application, kindly consider your application unsuccessful.
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