Debtors Clerk

Requirements:MatricAny other qualificationMore than 5 years Debtors experienceEffective communication skills with good financial acumen and data capture and analysis abilitiesDeadline drivenAttention to detailPro-active approach to dutiesProfessional in written and oral communicationsExcellent Excel skills, Microsoft Word, and previous accounting softwareBasic duties include, but are not limited to:Ensure all documents are stamped with the date receivedReceive daily sales invoices, check them against the quote and client data capture into DynamicsCheck sales invoices to ensure compliance with laws and regulations (VAT numbers, etc.
)Follow up with branch management and administrators on any queries related to invoicesEmail Invoices to clientCompliance checks on credit notes created, and send credit notes to clients.Keep an accurate filing system regarding debtors.Generate statements and email to clientComplete daily debtor spreadsheet with applicable invoices, cash flow information and communications to said DebtorSending daily debtors spreadsheet to Branch/Sub management and job handlersCredit control: Following up on outstanding amounts and documenting communication with clientEscalate non-payment issues to managementReconcile sales invoices on Hire track and DynamicsEnsure all cash is posted and allocated to the applicable DebtorPreparing daily monies received from the bank statements for the groupReconcile the monthly output vat ensure all vat numbers are displayed on the invoiceComplete spreadsheet of all jobs not completing in the current monthFollow up on pro-forma invoices and instruct tax invoice generation.
Check these and email to client Age Analysis reporting weeklyAttend weekly sales meeting with view to communicating any debtor related issues, be it in terms of cash collection or queriesPreparing of monthly sales reclass journal once HT and Dynamics recons are completedTo complete inter-company reconciliationsEnsure all deadlines applicable are effectively managed, completed and communicated to the National Credit ControllerAdhoc functions delegated by management