Job Specification: Debtors and Admin ClerkPosition Title: Debtors and Admin ClerkDepartment: Finance and AdministrationReports To: General Manager/ DirectorPurpose of the Role:The Debtors and Admin Clerk is responsible for managing accounts receivable processes while providing comprehensive administrative support to ensure the smooth operation of the office.
This dual role requires a proactive, detail-oriented individual who can manage financial tasks and administrative duties efficiently.Key Responsibilities:Accounts Receivable and Debt Management:Prepare, process, and send accurate invoices to clients.Record and allocate incoming payments to the correct accounts.Follow up on overdue accounts via phone, email, and other communication methods.Negotiate payment terms and resolve customer queries related to invoices or payments.Reconcile accounts to ensure accurate ledger balances and investigate discrepancies.Generate age analysis reports and provide updates on overdue accounts to management.Administrative Support:Handle incoming and outgoing correspondence, including emails, phone calls, and mail.Maintain and organize office files, both electronic and physical.Assist in scheduling appointments, coordinating meetings, and managing calendars.Prepare reports, documents, and presentations for internal use.Office Coordination:Order and manage office supplies, ensuring stock levels are maintained.Liaise with vendors and service providers for office maintenance and procurement needs.Support the HR team with administrative tasks, such as onboarding new employees or maintaining records.Data Entry and Record Keeping:Input and update financial and administrative data into company systems accurately.Maintain and safeguard employee records, client information, and vendor details.Reporting:Compile and present regular financial and administrative reports for management.Track and report on departmental activities, including receivables and office expenditures.Skills and Competencies:Strong organizational and time-management skills.Excellent verbal and written communication abilities.Proficiency in financial software, Xero and Microsoft Office Suite (Word, Excel, PowerPoint).Attention to detail and accuracy in both financial and administrative tasks.Ability to multitask, prioritize, and work effectively under pressure.Problem-solving and analytical skills.Qualifications and Experience:A diploma or degree in Finance, Accounting, Business Administration, or a related field.At least 5 years of experience in a similar role involving accounts receivable and administration.Familiarity with basic accounting principles and office management systems.Key Attributes:Proactive and self-motivated.Team player with a collaborative mindset.High integrity and discretion in handling confidential information.This role is vital for ensuring the company maintains healthy financial operations and an efficient administrative workflow.
If you are a detail-oriented and organized individual with the ability to manage financial and administrative tasks seamlessly, this position is perfect for you.This combined specification ensures a streamlined and comprehensive description of the role, encompassing both financial and administrative responsibilities.Job Types: Full-time, Temp to permPay: R13000,00 - R15000,00 per monthAbility to commute/relocate:Brackenfell, Western Cape: Reliably commute or planning to relocate before starting work (Required)Education:High School (matric) (Required)Experience:Debtors and Creditors: 5 years (Required)Language:English and Afrikaans (Required)
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