Dealership Debtors Clerk/ Cashbook - Johannesburg North, Gauteng
Our client based in Johannesburg North is looking for a Dealership Debtors Clerk/ Cashbook for accurate reporting and allocation of debtors and cash accounts.
Responsibilities
To ensure that the debtors book is in accordance with company policy.
To follow up all outstanding debts, including requesting outstanding POD's/Invoices from departments and report to the Accountant any debtor which might be at risk.
Debtors reporting: 7 day debtors to be sent out daily, Trade debtors feedback to be accurate and detailed for Ops meetings done weekly.
Ensure that credit is stopped as soon as accounts reach credit limit or exceed credit terms.
Daily receipting and allocation of Vehicle, Parts & service Debtors - allocations are not to be older than 2 days.
Parts & Service debtor discounts to be processed.
DIC to be invoiced and allocated per remittance; Sundry invoices & credit notes to be raised when applicable.
All F&I income ie. IUM/ Paintprotector/Dealer leads to be processed according to remittances.
Daily Banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline - allocations are not to be older than 2 days - any inaccuracies or risk to be escalated immediately to the Accountant/FM.
Staff Debtors processing, allocation and reconciling.
Account application with all relevant certified documentation and credit checks to be sent to Accountant and DP for approval.
Once account is approved - credit limits may only be amended with DP approval.
Carry out additional reasonable duties from time to time at the discretion of management.
General Deadlines
Debtors statements to be sent out on the 1st of Every month.
Follow up on unpaid invoices twice per week.
Ops feedback to be sent every Tuesday prior to cut off time stipulated.
Staff Debtors to be done by the 29th of the month - report and recon to be sent to Accountant.
Month End Deadlines
All receipting and debtors allocations must be finalized.
All DIC & Debtors discounts must be processed - DIC to be reconciled to Seriti.
COH/till accounts must be clean/reconciled and balanced.
COH and till recons must be submitted to Accountant/FM with all balances explained in detail.
Knowledge & Experience
Prior working experience - preferably with high volume transactions.
Autoline/Kerridge/Drive.
Microsoft Office - Excel with vlookup is required but can be taught.
Skills & Abilities
Good knowledge of reconciliations.
Good communication and conflict management.
Ability to work well in a team and to problem solve effectively.
Attention to detail and accuracy is essential.
Strong time management and disciplines.
Working hours are 7:30 to 17:00 or 8:00 to 17:30.
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