Creditors Reconciliation Clerk

Position SummaryThe Creditors Reconciliation Clerk reports to the Financial Manager. Responsibilities include daily reconciliation of Creditors statements with Syspro, maintaining an Excel list of reconciling items, handling queries, and resolving issues.Essential Duties And ResponsibilitiesCreditor Reconciliation Tasks:Invoice Processing: The Creditors Clerk processes invoices and credit notes. This involves ensuring accurate coding, proper authorization, and entry into the financial system.Reconciliation: They reconcile supplier statements with the accounts payable ledger, identifying and resolving any discrepancies.Payment Runs: Creditors Clerks prepare payment runs by selecting invoices due for payment and generating payment instructions for approval.Ensure timeliness and accuracy of payment runs; address queries quickly and effectively.Communicate remittance advices with suppliers and ensure supplier statements are correct; if not, resolve the issue.Creditor Account Maintenance: Maintain accurate and up-to-date creditor accounts, including contact information and payment terms.Resolve queries in a timely and accurate fashion.Handling Queries: Creditors Clerks handle queries from suppliers and internal departments regarding payments, invoices, and account statuses.Month-End Reporting: Prepare month-end accounts payable reports and analysis for management review.Email Management: Monitor the accounts payable email inbox and address incoming invoices and communications promptly.Ad Hoc Projects: Creditors Clerks support the finance team with ad hoc projects related to process improvement or financial audits.FilingAll invoices, statements, and payments are to be filed both physically and electronically on SharePoint.Certificates and affidavits are kept up to date.Internal CommunicationsFollow escalation procedures to FM and other departments where appropriate.ReconciliationTo be up-to-date and complete weekly.Balance relevant GL accounts.Policies And OtherEnsure POs exist, are correctly signed off.Ensure GRVs have been captured for all stock and delivery notes exist for non-stock items.Ensure correlation between POs and GRVs.Check, confirm and/or correct supplier accounts.Error resolution and other ad hoc responsibilities.
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