Position Summary:
This role is responsible for analysing the payment commitments undertaken by the company and the accounts receivable, keeping cash needs, checking the best form of payment, controlling the exits, entrances and adjusting cash flow, considering appropriate use of the available financial resources and the payment of commitments in deadlines.
Qualification & Experience:
A bachelor's degree in accounting, Finance, Economics or other related fields at NQF level 7 (Mandatory)
3-4 years' relevant job-specific experience (Mandatory)
Driver's License Code 8 (Mandatory)
Main Job Responsibilities:
(PART OF TEAM) Ensuring that KPI's targets are reached for Cash Collection number of aged items and reduce Day Sales Outstanding (DSO)
Assisting Credit Role activities
Review and Process Credit Limits periodically along with ad hoc reviews using CRA platform, using Balance Sheets and P&L's calculating profitability, cash cycles and predicting stability entering results in ERP systems
Review and Release/Hold Orders, checking against Limits and AR account
Contacting customers for payment; proactively and re-actively
Overseeing bank documentary credits, standby LC, Bank Guarantees, LC, DA, DP & keeping bank fees in check
Reviewing risk for supply chain contracts to mitigate risks with vendors using financial information etc.
Responding to customer enquiries, email requests for copy docs, bank request for LC confirmations, Audit requests, reconciling invoices and their discrepancies, advising Cash Forecast to Treasury.
Contact for Internal and external auditors on credit
Prepares more complex and specialized reports according to defined schedules to assist management decision-making.
Continually monitors systems, processes, workflows to identify opportunities for improvement, streamlining, cost efficiencies.
Prepares routine and non-routine financial statements for management as requested in order to support management decision-making.
Contributes to the preparation of key financial statements and ensures accurate and timely information is provided.
Communicates immediately the incidence of negative occurrences and credit rehabilitation.
Sets teams objectives, reviews performance and provides ongoing feedback to ensure department objectives are fulfilled.
Supervises the work of subordinates, ensuring issues are resolved rapidly and adherence to operational policies and procedures.
Develops accounting and controlling policies, procedures, and practices to meet short and long-term business needs.
Analysis and Problem Solving:
Chooses among a diverse set of analytical tools and problem-solving approaches and techniques according to the nature of the situation.
Develops successful resolutions to critical or wide-impact problems.
Quantifies the costs, benefits, risks and chances for success before recommending a course of action.
Gains agreement on the problem-solving process, risk assessment, decision points, and criteria.
Organizes potential problem solvers and leads problem resolution efforts.
Ensures capture of lessons to be learned from a problem-solving effort.
Critical Thinking and Decision Making:
Maintains broad, strategic perspective on issues and decisions while identifying, assessing and addressing crucial details.
Considers multiple factors for which there may be incomplete or contradictory data. Leverages experience in identifying and analysing relevant data and assessing implications of alternatives.
Addresses complex problems and identifies options, some of which are not based on precedent;
Predicts potential impacts, identifying broader and longer-term implications of options and approaches that are not readily apparent.
Identifies and utilises appropriate decision-making approaches such as consultative, command, or consensus to match the demands of specific situations.
Where appropriate involves and consults with relevant stakeholders to explore options and discuss rationale before arriving at decisions.
References past decisions of self and others for insights to decision-making but ensures assumptions and received wisdom are objectively analysed and evaluated in reaching current decision.
Finance and Accounting:
Demonstrates in-depth knowledge of cost accounting and reporting practices, tools, and procedures.
Provides build-buy-lease analyses for major expenditures.
Scrutinises financial contracts and transactions and identifies any related issues, compliance or reporting obligations.
Develops and applies cost/benefit analysis or ROI as part of business decisions and coaches others on how to quantify costs and benefits for major expenditures.
Applies accounting concepts and conventions in passing accounting entries for business transactions carried out by various divisions.
Prepares financial reports and final accounts in compliance with statutory/regulatory requirements and general accepted accounting standards without supervision.
Knowledge of Accounts Payable:
Supervises all aspects of maintaining accounts payable records.
Delegates tasks relating to key issues and considerations for day-to-day A-P operations.
Teaches the practices for interdepartmental, partnership, and special case processing.
Analyses data flow between the A-P, General Ledger and other financial systems.
Trains others in reconciliation and back period adjustment practices and procedures.
Resolves common and complex A-P errors or problems.
Knowledge of Accounts Receivable:
Supervises all aspects of maintaining accounts receivable.
Evaluates key issues and considerations for day-to-day A-R operations.
Teaches the practices for interdepartmental, partnership, and special case invoicing.
Examines data flow between the A-R, General Ledger, and other financial systems.
Performs reconciliation and back period adjustment practices and procedures.
Utilises specific tools for identifying and following up on arrears.
Knowledge of General Ledger:
Performs daily input into the general ledger as a regular part of the work.
Works with chart of accounts and classifies transactions.
Monitors and ensures the accuracy of one or more general ledger categories as a regular part of daily work.
Analyses the purpose, content, and distribution of standard G-L reports.
Implements closing cycle process and associated feeds, requirements and procedures.
Managing Expenses and Finances:
Works with at least one of the organization's expense management processes.
Examines the role of various expense management guidelines within the organization.
Utilises one or more cash management tools and methods.
Explains basic financial management reports.
Analyses the varying approaches to expense and budget management.
Financial Record Keeping and Reporting:
Applies organizational standards, methods and procedures for financial record keeping and report writing.
Participates in collation of data and preparation of draft consolidated financial statements and reporting of financial results.
Uses standard tools to record accurate and timely financial data and create simple financial reports.
Analyses and documents errors or inaccuracies in financial records and reports.
Creates, develops, reviews and analyses various financial reports by extracting data from various record systems.
Financial Process Documentation:
Participates in financial process documentation projects.
Uses workflow diagrams to document aspects of financial processes.
Documents controls in place to monitor and validate processes.
Modifies existing documentation to reflect changes in processes.
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