Corporate Governance And Secretarial Services Administrator

DescriptionOVERALL PURPOSEThe primary purpose of this role is to to provide a hands-on professional service to corporate clients.
The role will include supporting or managing client relationships on a day-to-day basis, project management support for client transactions, coaching more junior members of the team and ensuring that all client deliverables are met in a timely manner.WORKING RELATIONSHIPSThe incumbent works within the Corporate Services area and reports to the Manager Corporate Governance and Secretarial Services, based in Cape Town.
Key ResponsibilitiesPRINCIPAL ELEMENTS AND ACCOUNTABILITIES Administration responsibilitiesWorking with Customer Relationship Managers in the broader Corporate Services team, provide support in the management and co-ordination of all client related matters (e.g.
: corporate transactions such as incorporations, liquidations, capital increase etc.
).Liaise with clients, taking responsibility for being the immediate point of contact for allocated client relationships.Adhere to the listing requirements (JSE Listing Requirements, and similar) for all listed and debt-listed clients, primarily in South Africa, and informed by international business law where necessaryOrganise and prepare standard shareholder resolutions.Co-ordinate client board meetings and prepare board meeting materials.Assist with the client onboarding process, managing the workflow and associated requirements.Ensure the maintenance of all statutory and administrative records.Maintain the corporate calendar for allocated structures and ensuring calendar events/requirements are dealt with on a timely basis.Arrange payment of fees and expenses in line with contracts with vendors and suppliers.
Work alongside the AML/KYC team and Business Compliance Officer on periodic due diligence.QUALIFICATIONS AND EXPERIENCE Have a minimum of 3 – 5 years' relevant experience in the administration of companies, with experience in carrying our Corporate Secretarial duties for listed companies preferable.Thorough understanding of company law and the principles of commercial contracts.Hold relevant experience in administration of Private Equity and Debt (regulated and unregulated structures), with exposure to the work of auditors and accountants a benefit.Have a Corporate Secretarial qualificationRecognised diploma or other relevant financial services qualification preferred.Educated to a minimum of degree level in Law, Financial Services or Accountancy.
COMPETENCIES, SKILLS AND BEHAVIOURS Fluent in English, both written and spoken.Able to structure work logically and efficiently in a high-pressure environment.Strong adherence to risk culture.Excellent communication skills, written and verbal, with the ability to draft documents and understand contracts.Proactive, solution focused with proven analytical and problem-solving abilities.
Education LevelDegree or EquivalentExperience LevelMid LevelBenefits