A recent professional profile photo is to accompany your applicationEMPLOYMENT TYPE : PermanentSECTOR : AdministrationBASIC SALARY : R14000.00START DATE : A.S.A.P / ImmediateREQUIREMENTS: Candidate must be able to handle confidential information with high-level discretion and professionalismMinimum of 3-5 years of experience in an administrative or executive assistant roleExperience in marketing assistant and executive PA role will be advantageousProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Exceptional organizational and multitasking abilitiesStrong attention to detail and accuracyExcellent time management and prioritization skillsSuperior written and verbal communication skills. With and ability to draft professional correspondence and reportsStrong interpersonal skills to interact effectively with various stakeholdersProactive and self-motivatedStrong work ethic and reliabilityAdaptability and ability to work under pressureNon-smoker DUTIES: Company Travel Portfolio: Manage the corporate travel portfolio booking of flights, accommodation, visas, car hire and transfersFollowing travel procedures (trip forms etc.)Liaising with Travel agent for flights or booking flights directlyBooking of accommodation (local, national and international)Booking of car hireManage VISA applicationsManaging weekly travel scheduleNotifying insurance & HR of international travelUpdate Travel profile for company Marketing Duties: Support the marketing department by performing various administrative tasks and coordinating marketing activities. This role requires strong organizational skills, attention to detail, and the ability to work in a fast-paced environmentAssist with printing of brochures and printing of corporate stationeryAssist in the preparation and distribution of marketing materialsManagement of Marketing Material inventoryOrdering, Printing and issuing of business cards and other printed marketing materialsCampaign Coordination: Support Marketing the planning and execution of marketing events & campaigns. Assist to coordinate logistics for marketing events, including trade shows and product launches Admin Duties:Organizing, controlling and management of filing & admin office & Marketing Office:Files to be archived, new files opened & Filing system to be maintainedMarketing Stock Room and inventory to be managed & kept in order Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:Letter writing, Internal Communications, Expense claims on behalf of executivesUpdate all contact lists, company organogramProvide administrative support to the CEO and Financial Manager & Marketing ManagerSchedule and coordinate meetings, appointments, and travel arrangementsHandle correspondence and communication on behalf of executivesAnswering of phone, screening of calls, and taking messages. For CEO & Financial Manager & Marketing Manager Liaising with Local, National and International clients:Welcoming, friendly and politeOrdering of catering and coffee and teaArranging with reception to have the flags of relevant visitors outside Company Credit Card Statements reconciliation:Credit Card statement to be reconciled monthly according to travel & marketing spend Assist with management of cellphone provider:Liaise with MTN on all cell phone billing issues as well as contract upgradesDistribution of cell phones (New and spare)Updating of records with MTN and General issues (repairs, insurance claims) Assist with the management of insurance policy travel declarations, insured items (cell phones, laptops, vehicles etc.):Inventory List : Keep updated record of all insured itemsNotify insurance of any changes in assetsInsurance claims on damaged, lost or stolen items HOURS:Monday to Friday: 8:00 - 16:00
