Responsibilities:Preparation of and co-ordination of Board and Committee Meetings and Meeting materials. Record and file minutes of meetings, including supporting meetings for the senior management.Preparation and filing of annual disclosure documents and other statutory or regulatory filings.Maintain corporate and department records (such as agreements, contracts, etc.) including administering and organising Legal & Compliance file and record keeping.Provide administrative support to the management, including but not limited to managing appointments/agendas/travel arrangements, processing expense claims, etc.Compilation of monthly/quarterly reports for the management review.To manage a team of staff (customer service officers and dispatch staff) to complete various day-to-day administrative duties which includes covering the reception in the absence of the customer service officers.Support the processing petty cash claims, office inventory and supplies such as corporate uniforms, stationery, etc.Maintain the corporate pantry and provide refreshments for Council or visitors when needed.Support Supervisor and higher management in various projects and ad-hoc duties as assigned.Perform other duties as required.Requirements:Masters / Bachelor degree in any discipline or Diploma in legal studiesMinimum 2 years of relevant work experience in corporate statutory and regulatory filing, and administrative functions.Strong knowledge of regulatory complianceA team player with leadership skillsStrong Microsoft Office skills for applications such as Word, Excel, PowerPoint and Outlook.Possess excellent communication, organisational and interpersonal skills.Good command of both spoken and written EnglishPleasant personality with customer service skills.Ability to multi-task in a fast-paced environment.
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