Coordinator Legal

Key Performance OutputThe successful candidate, reporting to the Group Manager, Legal & Information Privacy, will be responsible for the following:Perform and oversee office administration.Replenish levels of stock, stationery and functional sundries in line with SCM processes.Schedule and coordinate meetings in terms of invitations, conference rooms, catering etc.Receive and host incoming visitors.Transcribe record and distribute minutes of meetings to relevant parties.Maintenance of documentation and document management system.Management of master and archive documentation.Assist in preparation of tender documentation and process as and when required.Log functional activity and/or maintain the functional system.Coordinate and extract reports from functional system to enable reporting of functional activities.Conduct research to assist with the implementation of continuous improvement initiatives in functional area.Conduct benchmarks and impact studies on completed initiatives.Conduct inspections and audits of Contractor activity on site.Oversee and coordinate the payment of functional suppliers.Reconcile travel budget for functional area.Track functional spend and ensure compliance to annual budget.Ensure effective communication with stakeholders and ensure adherence to statutory regulations, organisational standards, policies and procedures.Report non-compliance and implement corrective actions to ensure compliance.Technical Skills and ExperienceNational Senior Certificate (Grade 12) is essential.Relevant Diploma (NQF 6) is essential.2-3 years relevant Operational experience is essential.Must be proficient in MS Office packages.CompetenciesCommunicationReport WritingResearch and developmentPlanning and OrganisingCustomer Service OrientationRelationship BuildingAttention to DetailNetworkingTime ManagementKnowledge of Applicable LegislationProduct and Brand KnowledgeKnowledge of functional discipline processes and proceduresKnowledge of relevant software system
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