Job title : Coordinator - Company Secretary Group Finance Job Location : Gauteng, Roodepoort Deadline : January 02, 2025 Quick Recommended Links Jobs by Location Job by industries Responsibilities Meetings Send meeting notices and prepare draft agenda; Send approved agenda to members, Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.
Communicate deadlines and reminder for submissions to committee members; Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting; Prepare attendance register before the meeting; Record proceedings of the meetings; Produce minutes together with action points.
Circulate minutes and action points for comments and action.
CIPC & Administration Prepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for:- appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns); Ensure proper filing of statutory records; Tracking of Resolution Maintain a register of resolutions, oversee members' approval of round robin resolutions.
Directors Fees & Expense Claim Maintain attendance registers; Prepare schedules of payment; Liaise with the internal tax department for advice on applicable tax rates; Maintain records directors' bank account details; Ensure timeous approval and payment of directors fees; Processing of expense claims and ensuring timeous payment thereof. Maintenance of IRP Forms Ongoing liaison with Finance and Payroll department Online Boardbooks Administer meeting packs on the Boardbooks portal Source various submissions and upload them on the portal Manage access to the various online packs Handle queries from Boardbooks users Liaise with the service provider Diligent Boardbooks for resolution of queries Travel & Accommodation Attend to business travel by & accommodation for departmental managers and directors Process travel & accommodation requisitions Liaison with the Group's travel agents Ensure activation of international roaming Ad-Hoc Functions Perform various functions assigned by Assistant Group Company Secretary, Group Secretary or any other manager in relation to specific projects and other various issues from internal customers.
Update of director and executive contact list, mailing lists and letterheads Providing support in all Operations' Company Secretaries: proxies, resolutions etc.
Process orders for catering Filling Attend to research of key governance trends Attend to scheduling of directors' continuous development sessions Qualifications Education: An appropriate 3 year Degree in related field academic qualification (Commerce/Economics/ Legal) Experience: Minimum 2-4 years' professional experience in the relevant field Experience in functions associated with a listed company. Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential. Competencies Knowledge: Company Secretarial administration Minute Writing Knowledge of telecommunications industry Skills / physical competencies: People skills and cross cultural skills Ability to adapt to changing requirements of customers Organisational skills with ability to prioritise and manage time Confidence to communicate with people at all levels Literacy skills Administrative / Management jobs