We at MTN are a purpose and value-led organisation.At MTN, we believe that understanding our people's needs and aspirations is key to creating experiences that delight you at work, everyday.We are committed to fostering an environment where every member of our Y'ello Family is heard, understood and empowered to live an inspired life.Our values keep us grounded and moving in the right direction.Most importantly, they keep us honest.It is not something we claim to be.It is in our DNA.As an organisation, we consider it our mission to create an exciting and rewarding place to work, where our people can be themselves, thrive in positivity and ignite their full potential.A workplace that boosts creativity and innovation, improves productivity, and ultimately drives meaningful results.A workplace that is built on relationships and achieving a purpose that is bigger than us.This is what we want you to experience with us!Our commitments go beyond an organisational promise.It is in our leadership and managerial ethos to meaningfully partner with our employees, customers and stakeholders with a vision to realise our shared goals.Live Y'ello• Lead with Care• Can-do with Integrity• Collaborate with Agility• Serve with Respect• Act with InclusionMTNs purpose is to enable the benefits of a modern connected life to everyone.The MTN Group Strategy is anchored in building the largest and most valuable platform business with a clear focus on Africa.This rests on a scale connectivity and infrastructure business – mobile and fixed access networks in the consumer, enterprise and wholesale segments.Within the changing tax, financial, regulatory and governance environment the Coordinator: Company Secretary is responsible for must therefore ensure successful delivery in the context of:Diversifying telco-to-techo landscape.Constant dynamics and local challenges in the economic, regulatory and legal environments and evolving industry ecosystems.Fostering close collaboration with external and internal role players across multiple spheres of stakeholders who may, at times, have competing interests.Maintaining high standards of governance, business integrity, ethics and professionalism that MTN operates within.Driving growth through business intelligence and standardization to maximize business impact.Multi geographic landscape and cultural context.Management of demanding customer and supplier expectations.Enhancing MTN reputational position as a leading secure, reliable and safe network and system provider at OpCo level.Assisting the MTN Board and EXCO in protecting the assets, reputation and sustainability of the organisation for MTN to accomplish its objectives.The Coordinator Company Secretary is responsible to achieve the following objectives:Operational DeliveryMeetings and Governance Forum AdministrationDistribute meeting notices and prepare draft agendas for meetings.Send approved agendas to various members ensuring that agendas received is for the correct meeting/governance forum/committee.Collate submissions from relevant committee members and stakeholders as per the agenda; and collating feedback for action points arising from the previous meeting.Communicate deadlines and reminder for submissions to committee members.Prepare and distribute committee packs; and also ensure that the recording as well as the teleconference facilities are ready for the meeting.Prepare attendance register before the meeting.Record proceedings of the meetings.Produce minutes together with clear action points.Circulate minutes and action points for comments and delivery outcomes.Online BoardbooksAdminister meeting packs on the Boardbooks portal.Source various submissions and upload them on the portal.Manage access to the various online packs.Handle queries from Boardbooks users.Liaise with the service provider Diligent Boardbooks for resolution of queries.CIPC & AdministrationPrepare and submit all relevant documents, returns and records to the Registrar of Companies (prepare CM forms for: - appointment and resignation of directors, registration of special resolutions, registration of allotment of shares and lodgement of Annual returns).Ensure proper filing of statutory records and maintain document management protocols for easy of reference.Tracking of ResolutionMaintain a register of resolutions, oversee members' approval of round robin resolutions.Directors Fees and Expense ClaimsMaintain attendance registers.Prepare schedules of payment.Liaise with the internal tax department for advice on applicable tax rates.Maintain records directors' bank account details.Ensure timeous approval and payment of directors' fees.Process expense claims and ensuring timeous payment thereof.Maintain IRP Forms.Liaise with Finance and Payroll department regularly.Travel and Accommodation Arrange business travel and accommodation for departmental managers and directors.Process travel and accommodation requisitions.Liaise with the Group's travel agents.Ensure activation of international roaming for travelling managers and directors.Ad-Hoc Functions Perform various functions assigned by Assistant Group Company Secretary, Group Secretary or any other manager in relation to specific projects and other various issues from internal customers.Update of director and executive contact list, mailing lists and letterheadsProvide support in all Opco Company Secretaries that may include proxies, resolutions etc.Process orders for catering.Conduct filing and maintain process for information and documents to be retrieved when requested.Research key governance trends.Schedule directors' continuous development sessions.Key DeliverablesGovernance Forum/Committee meeting administrationBoardbooks administrationDirectors' registers maintainedTravel administrationEffective stakeholder engagement and managementRole DependenciesUnderstanding of Cosec operations and mandateEducation:Minimum 3-year Academic Degree Qualification in Commerce/Economics/ LegalExperience:Minimum 2-4 years' professional experience in the relevant field Experience in functions associated with a listed company.Very good interpersonal skills and the ability to build and maintain effective interpersonal relationships are essential.Experience in communicating across various levels of organisations.Experience working in environments with changing priorities.Capabilities:Analytical Thinker, Problem Solver, Operational Value CreatorCulture and Change Champion, Supportive People Manager, Relationship BuilderResults Achieve, Operationally AstuteCompetencies: Business and Financial AcumenOrganisational AwarenessCompany Secretarial administration Minute Writing Time ManagementEffective Written and Verbal CommunicationIntegrity and HonestyOther:Regional and international travel (if required
