Hotel close to Bantry Bay is currently recruiting for a Conference & Events Coordinator. The candidate will oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events as an advantage.
Responsibilities include:
Preparing quotes, invoices, and payments and function sheets.
Meeting and greeting clients on arrival.
Acquisition and maintaining of new and existing clients.
Ensuring yielding of venues are executed.
Ascertain and noting the client's exact needs when discussing the details of functions.
Advising clients on the merits of the various facilities available.
Ascertain the client's choice of menus, beverages, entertainment, table plans, and equipment.
Monitoring all provisional and confirmed function bookings to ensure that no double bookings occur and that the use of facilities and revenue is optimised.
Conducting sales calls to prospective clients, in conjunction with the Hotel Sales Executive and General Manager.
Prompt, courteous response and follow up to all enquiries.
Liaison with clients at least one week before the function to finalise and confirm the arrangements.
Accurate billing for the function is recorded and such information and supporting documentation is passed to the Accounts Department.
Monitoring of food quality and presentation.
Maintaining effective communication by attending meetings regularly and ensuring that essential information is transferred to the relevant personnel.
Informing the Department Manager of details about activities progress and results.
Treating instructions from management constructively and acting upon them.
To carry out any reasonable task as requested by Management or General Manager.
Requirements:
Matric.
A Hospitality diploma would be advantageous.
Proficient in Opera, Microsoft Word, and Excel.
Understanding the rate structure and ensuring that the best rate is achieved.
At least 2 years in the same position.
Good communication skills.
#J-18808-Ljbffr