Reference: 9723 AV Consultant: Anneke ViviersJob Description:Provide comprehensive administrative support to the department head, including scheduling meetings, managing calendars, and coordinating with clients.Prepare and maintain accurate and organized documentation related to projects, including reports, permits, and compliance records.Assist in the preparation and submission of compliance documents and admissions, ensuring adherence to environmental and industry standards.Liaise with clients, suppliers, and regulatory agencies to facilitate smooth communication and address inquiries or issues.Manage project-related correspondence and maintain effective communication channels with clients and stakeholders.Monitor and track project deadlines, ensuring timely completion of administrative tasks and deliverables.Organize and maintain project files, including data entry, record-keeping, and document retrieval.Assist with the preparation of project proposals, presentations, and reports, ensuring accuracy and completeness.Support the team lead in managing budgets and expenses, including processing invoices and tracking project costs.Coordinate fieldwork logistics, including arranging site visits.Help with the preparation of compliance documentation, including assessments and project plans.The process involves navigating detailed and tedious tasks with creativity, and early mistakes can have significant financial implications for clients. Therefore, a methodical yet inventive approach is crucial for success.Provide general office support, including answering phones, managing emails, and handling office supplies.Qualifications:At least 3 – 5 years experience in a senior administrative capacity in a legal, sustainability or compliance entity.A completed Diploma or Degree.Able to remain composed under pressure and embrace challenges.Previous experience working in a legal, compliance, or sustainability practice will be beneficial.Excellent communication abilities in both English and Afrikaans.Driver's license and own transport.Exceptional administrative, organizing, and planning skills.Ability to prioritize and work under pressure.How to Apply:Email your comprehensive CV to ****** you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.We reserve the right to only conduct interviews with candidates of choice.Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.
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