Company Secretary Assistant

Duties & Responsibilities:Assist with the preparation of Meetings (defined as Board, Board Committee, Board sub-committee, Task Team, Trust and Retail Funds)- Attend all meetings- Assist with the preparation of all minutes of the meetings and the timely distribution of minutes to attendees, both internal and external- Assist on an ongoing basis on following-up with matters discussed at and arising from meetingsProvide ongoing assistance to the Senior Executive Manager regarding the company secretarial related functions- Assist with the administration of the annual board calendar and the arrangement of all meetings.- Attend to the submission of returns to the CIPC and the XBRL conversion of the AFS for submission as part of the Annual Return of each entity.- Assist with the regular updating of the company corporate governance registers.- Assist with the regular updating of governance policies, standards and frameworks, including Terms of Reference, MoI, etc.- Attend to the arrangement of meetings as and when the need arises- Assist in the preparation of board and board committee meeting packs and the timely dispatch to the attendees of meetings.- Following up with meeting contributors on the finalization of meeting documents (including Matters arising documents) and the timely publication of meeting packs on Diligent.- Guidance to Directors in terms of their responsibilities, Meeting quorums, delegation of authority etc.- Assistance with the short-term insurance requirements of the Trust and the Retail Funds.- Director appointments, onboarding and orientation, terminations and training assistance.- Engagement with Directors and senior individuals on various matters.- King IV compliance monitoring of the Group and separate entities.- Responding to queries from internal and external auditors.- Assisting with KYC and lease application form completion and information.Formal Education:- Grade 12- A post-graduate degree in law, finance or accounting- Company Secretarial / Secretarial Diploma- Paralegal diploma (advantage)Experience:- 3 - 5 years as an Assistant Company Secretary in a large corporate