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Please check to see whether the role you are interested in is posted here, on our website.About TMF GroupTMF Group is a leading provider of critical administrative services, helping clients invest and operate safely around the world.
Our 11 000+ experts and 125+ offices in 87 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business successThe CoSec resource is required to adequately support both the existing and new business for the client portfolio, which is growing rapidly.
The position is revenue generating, and aligns to both the Jersey Client CoSec team and the Admin teams, and alleviates some of the pressure from the Admin client admin teams by providing them with dedicated CoSec support.
Key ResponsibilitiesThe primary focus of the role will be: Support the Administration teams in the use of Board Intelligence for Board Pack Preparation and document retention, and oversee user access rightsBoard/ Shareholder meeting attendance / Board communication as requiredScheduled and Ad hoc Board / Shareholders / Managers / unit holder / committee meetings - Minute taking / drafting /circulation / approval / filingDrafting of Board / Shareholders minutes and written resolutions for a diverse portfolio of structures with timeliness and efficiency, to a high level of accuracy and with minimum oversight.
The diversity and complexity of the minutes will be dependent on the experience and knowledge of the jobholderOversight of the Annual Confirmation Statement and Annual Administration Fee Payments cycle Set Up, Maintenance and closure of Jersey entities in ViewpointSet up and Maintenance of Statutory registers for members, directors, secretary and other significant parties for Jersey entitiesAssist with ensuring all statutory returns, filings and notifications are made at the appropriate timeMaintain the beneficial owner, controller and significant party information for jersey entities in My Registry and ensure that the 21 day deadline for reporting any changes is always metMaintenance of all Client CoSec Team trackersSupport execution of client specific procedures and controlsAssist/support the management of existing client relationshipsWork within client Service Level AgreementsEnsure systems are fully and accurately populated in relation to entities worked onEnsure costs related to ad-hoc and bespoke client work are identified and captured In addition to the duties listed above, the Company Secretarial Administrator may be requested to perform any other ad hoc duties or projects as requested by management or appropriate supervisor.
PROFESSIONAL EXPERIENCE AND QUALIFICATIONSCandidate Profile: Ideally the post holder will be educated to minimum A-LevelIdeally in the process of taking a relevant professional qualification – although not essential Previous experience of administration and company secretarial duties in a Funds and Company environment is essential.
Operation Excellence: Strives for high standards of delivery to clientsHas a strong understanding of processes needed to undertake role successfullyMakes informed judgements and decisions based on practice and precedentDecisions will be made within defined limits of authority Commercial Awareness: Has a basic understanding of the TMF Groups' service lines and TMF is structured.Understands and applies control and risk and governance frameworks consistentlyIs mindful of the TMF values Leadership and Resource Management: May have supervisory responsibilities for work carried out by members of the immediate teamOrganises the use of resources to meet expectations and identifies difficultiesReviews non-complex work undertaken by more junior team membersInformally manages expectations of more senior colleagues infrequently Interpersonal Skills: Communicates information in a clear and concise manner (verbal and written work) to both internal and external stakeholdersAble to deal with difficult situations in a calm and diplomatic way Client Excellence: Takes ownership of particular clients to ensure a consistent level of serviceListen actively whilst understanding what relevant questions they should ask and respectfully taking into account global and cultural differencesMakes it a priority to be accessible and responsive to customersBuild rapport with clients and use body language and voice techniques effectivelyEvaluates and reports back on client service levels Compliance: Acts with the highest level of integrity at all timesAct in the best interests of TMF (taking into account the interests of TMF customers, where appropriate)Act in a professional manner and produce accurate and timely work productWill be clear, open and transparent in your communications with TMF colleagues and customersPromptly report any issues (or possible issues) you identify to your manager (or an appropriate member of the senior management team) for consideration and resolutionNever make any statement that is misleading, false or deceptive What's in it for you?An exciting opportunity in an international companyProfessional development opportunities as well as extensive individual further training opportunities, supported by our TMF Business AcademyA career within an ever evolving market
