Overview: As a Company Secretarial Consultant / Administrator, you will ensure the company's compliance with statutory and regulatory requirements, manage board processes, and facilitate effective corporate governance.
Key responsibilities: Ensure compliance with all statutory and regulatory requirements Maintain statutory books, including registers of members, directors, and secretaries File necessary returns and documents with regulatory bodies (e.g., Companies House, SEC) Stay updated with changes in relevant laws and ensure the company complies with them Prepare and file the annual return and other legal documentation Monitor changes in relevant legislation and the regulatory environment and take appropriate action Advise the board on corporate governance matters Assist in the development of corporate policies and the implementation of best practices Ensure that the company's governance framework is maintained and developed Develop and oversee the systems that ensure the company complies with all applicable codes and regulations Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) Record and draft minutes of board meetings and ensure they are accurately maintained Facilitate effective communication between the board, committees, and executive management Ensure that board procedures are both followed and regularly reviewed Manage relations with shareholders and stakeholders Oversee the distribution of the company's annual reports, accounts, and other relevant communications Arrange and manage AGMs and EGMs, ensuring compliance with legal requirements Maintain the company's statutory records.
Safeguard the company's official seal and ensure proper use of it.
Handle correspondence and regulatory filing with appropriate authorities Minimum requirements: Diploma / degree in law, business administration, or a related field Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
3 to 5 years experience as a Company Secretary or in a similar role Extensive knowledge of corporate governance and company law Experience in dealing with regulatory requirements and corporate governance frameworks High level of accuracy and attention to detail Excellent written and verbal communication skills Strong organizational and time management skills Ability to work effectively with board members, senior management, and external stakeholders High degree of professionalism and confidentiality
