Company Secretarial Consultant / Administrator

Key responsibilities:
Ensure compliance with all statutory and regulatory requirements
Maintain statutory books, including registers of members, directors, and secretaries
File necessary returns and documents with regulatory bodies (e.g., Companies House, SEC)
Stay updated with changes in relevant laws and ensure the company complies with them
Prepare and file the annual return and other legal documentation
Monitor changes in relevant legislation and the regulatory environment and take appropriate action
Advise the board on corporate governance matters
Assist in the development of corporate policies and the implementation of best practices
Ensure that the companys governance framework is maintained and developed
Develop and oversee the systems that ensure the company complies with all applicable codes and regulations
Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs)
Record and draft minutes of board meetings and ensure they are accurately maintained
Facilitate effective communication between the board, committees, and executive management
Ensure that board procedures are both followed and regularly reviewed
Manage relations with shareholders and stakeholders
Oversee the distribution of the companys annual reports, accounts, and other relevant communications
Arrange and manage AGMs and EGMs, ensuring compliance with legal requirements
Maintain the company's statutory records.
Safeguard the companys official seal and ensure proper use of it.
Handle correspondence and regulatory filing with appropriate authorities

Minimum requirements:
Diploma / degree in law, business administration, or a related field
Professional qualification such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent.
3 to 5 years experience as a Company Secretary or in a similar role
Extensive knowledge of corporate governance and company law
Experience in dealing with regulatory requirements and corporate governance frameworks
High level of accuracy and attention to detail
Excellent written and verbal communication skills
Strong organizational and time management skills
Ability to work effectively with board members, senior management, and external stakeholders
High degree of professionalism and confidentiality