Overview:Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant.
Our client's company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework.
They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in navigating a complex mix of legal and regulatory requirements.
They are looking for an individual with exceptional organizational skills, a keen eye for detail and a robust understanding of legal and regulatory environments.
This role requires a proactive approach to handling a broad range of responsibilities from organizing board and committee meetings, minute-taking and statutory filings, as well as being involved in a number of governance projects.Responsibilities:Assist in arranging board and committee meetings including the building of board packs and following up on board action pointsCoordinate and ensure the delivery of meeting materials; manage contribution deadlines and ensure the timely delivery, compilation/collation of materials using board portal software (Diligent) and distributionAlongside other members of the team, be a contact point for the CoSec team and CoSec stakeholders including global NEDsCoordinate and prepare responses to all 'Know Your Client' and due diligence requestsMinute takingAssist in responding to company secretarial requests related to our European branches, as well as from other business unitsSupport the signatory authorization process and maintenance of signatory listsAssist and oversee the maintenance of statutory records for relevant entities on Diligent Entities and ensure that the system is kept up to date and accurateSupport the annual review of terms of reference and the annual director declaration processProvide admin support in relation to projects undertaken within the team, including tech enablement and the maintenance of platformsUndertake relevant regulatory filings, including with CIPCManage Diligent accounts and control user accessUndertake project work as requiredAssist and support colleagues in the Company Secretariat team as requiredRequirements:Minimum of two years previous company secretarial experienceDegree education preferredICSA qualified/part qualified preferredExperience in using company secretarial software (specifically Diligent Entities (previously Blueprint) and Diligent BoardsMicrosoft office suiteAttributes:The ability to build and maintain meaningful relationshipsDriven by resultsA client focused and collaborative approachIntellectual curiosityAbility to analyze, interpret and assimilate information