The purpose of this role is to work closely with the commercial team in optimising the commercial performance of business, by contributing to the commercial strategy, measuring and communicating objectives, analysis of internal and external data, and managing the effective MRP (forecasting) planning process.
ResponsibilitiesManagement & Department administrative support (Commercial Division)
• Provide full administrative support to the Commercial Director relating to aspects such as (but not limited to) diary management, PR, travel arrangements, liaison between the various departments within the commercial structure, presentations, minutes of meetings
• Manage credit card expenses process for the Commercial Director and Sales Manager
• Provide full administrative support to the Sales Manager
• Responsible for the travel arrangements of the commercial division.
• Direct liaison with external stakeholders
Commercial administration
• Prepare various customized reports on a daily, weekly and monthly basis
• Liaison with customers on matters such as pricing
• Manage internal projects
• Raise Purchase orders (PO) and ensure timeous payments to stakeholders
• Responsible for commission administration
• Responsible for daily communication pertaining to key customer pricing
• Oversee the department compliance relating to policies and procedures
• Efficient and effective running of the sales office
• Attend to customer queries
• Oversee the department KRA process
Demand planning
• Contribute towards maximising selling opportunities within the greater sales team
• MRP planning
Gather information from the sales team in respect to sales planningReview data and action accordingly – ie red flagsWeekly review planned sales vs actual sales and planned draft sales ordersDraft sales order management (link between Sales and Sales Admin)• Direct link between commercial, planning and supply chain, in respect to order date movements and priority
Data analysis
• Sales Analysis (Internal)
Review sales figures of all customers - month on month; quarterly; bi-annualAnalyse basket of sales on all customers set on specific parametersDeadline managementDistribution and gap analysisCompetition activity analysisOpportunity analysisReport creationBrand equity calculation Customer relationship management/ Event management
• Build strategy and drive customer retention
• Liaison with key customers
• Building CRM strategy and implementation
• Responsible for all event management
Health and Safety
• Participate in safety forums created by Soill for example safety meetings and safety talks
• Follow-up on any activities assigned through safety meetings / committees / representatives / management
• Report all safety incidents to the relevant people
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at Soill
• Distribute safety information as and when required
• Wear protective clothing (where applicable) at all times
Employee management and development
• Ensure overall compliance to relevant procedures and policies.
• Ensure that all team members have clearly defined job profiles
• Regular goal review completed to assess achievement of results
• Support, coaching and mentoring is continuously provided to ensure that objectives are met
• Ensure that development plans are in place for each employee
• Appropriate allocation of resources to meet operational demands
• Ensure that events/activities taking place in the team are effectively communicated within team
• Ensure adequate succession planning in order to meet ongoing and anticipated business requirements
RequirementsQualification and Experience
• Relevant tertiary qualification in Marketing/Finance/Analysis
• Minimum of 2-years relevant working experience coupled with team management
• Administration and coordination experience within a Commercial/Sales environment recommended
• Computer Literacy – MS Office Suite with specific reference to Excel (intermediate to advanced)
• Valid driver's license
Knowledge, Skills and Attributes
• Customer service orientated
• Detail/Analytically orientated
• Organised/Structured
• Strong financial acumen
• Goal driven
• Very strong time management skills
• Accept responsibility and accountability
• Reliable and disciplined
• Effective communicator
The opportunity listed has minimum requirements listed and management reserves the right to use additional or other relevant information as criteria for short listing.
Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company policy and practice.
We welcome applications from all suitably qualified candidates, but South African citizens will have a distinct advantage.
We invite candidates to apply via our Careers page on our SOILL website.
Location: Cape Town, Western Cape, South Africa.
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