Vacancy Details
Employer:Ellahi Consulting
Job Title:Senior Cold Store Administrator
Salary: Market-related
Location:Montague Gardens
Company Overview:Import and export of seafood products
Working Conditions:
Contract Type:Permanent (6-month probationary period)
Working Hours:Shifts from 08:00 – 17:00 and 17:00 – 02:00 (hours may fluctuate depending on operational requirements). Weekends and overtime may be required due to the nature of the industry.
Job Purpose:
This position is responsible for supporting and assisting with the day-to-day operations of the Cold Store. The Senior Cold Store Administrator will provide clerical support to the Cold Store Manager, employees, and coordinate all daily administrative activities and functions. The role also includes relieving duties for Admin Operations clerks as needed.
Qualifications & Skills Required:
Education:Matric
Computer Skills:Proficiency in Microsoft Office, especially Excel
Experience:At least 3 years of experience in a Warehouse or similar environment
3-5 years of administrative experience
Preferred:Experience with ERP systems and SAP B1
Requirements:
Personal Attributes:
Vibrant, hardworking, and a go-getter with a loyal attitude
Must be a team player
Strong attention to detail
Ability to multitask and work under pressure
Critical thinking and problem-solving abilities
Ability to exercise sound judgment in decision-making
Self-motivated and able to work with minimal supervision
Willingness to learn and flexibility in handling work demands
Strong time management and organizational skills
Must be results-oriented and able to act urgently when necessary
Good interpersonal skills and able to effectively communicate with staff at all levels
Honesty, integrity, and reliability
Must be willing to work Night Shift when required (17:00 – 02:00)
Preference for having own transport
Skills:
Excellent written and verbal communication skills
Strong Excel skills are essential
Experience in report writing
Knowledge of ERP systems and SAP B1 is preferred
Key Responsibilities:
Attendance and Employee Records
Maintain daily attendance registers for all staff across all shifts.
Manage employee records, including MHE (Material Handling Equipment) driver licenses, both physical and digital.
Timesheets and Payroll Coordination
Coordinate weekly timesheets, scanning and sending them to HR.
Service Provider Management
Schedule service provider work, ensuring OHS compliance and proper assignment to work areas.
Ensure Purchase Orders (PO) are issued before any work begins.
Assist in obtaining service provider quotations.
Administrative Tasks
Create Purchase Orders in SAP.
Maintain a filing system for service provider data.
Control and reconcile Chep Pallet usage.
Order office stationery and supplies as needed.
Policy and Stock Management
Assist with updating office policies and Standard Operating Procedures (SOPs).
Procure stock from both internal and external suppliers.
Cross-Department Liaison
Serve as a liaison between the Cold Store and various departments, including Logistics, HR, Payroll, and Trading, as needed.
Documentation Control
Ensure documentation for internal processes, stocks, MHE, and local deliveries are accurately controlled.
Check completion accuracy and scan daily local delivery notes against load sheets.
Maintain equipment maintenance files.
Reporting
Prepare regular reports related to administrative tasks, stock, and Cold Store activities.