Overall Purpose of the Position:
The Clinical Trial Assistant I (CTA I) plays a crucial role in supporting the efficient operation of clinical research activities by providing comprehensive administrative and data management assistance. The Clinical Trial Assistant I ensures the smooth execution of daily study tasks, maintains accurate study documentation, and fosters effective communication within the study team and with external stakeholders. This role contributes to the overall success of clinical trials by upholding high standards of quality and compliance while facilitating the coordination of participant activities and study logistics.
Key Performance Areas (KPAs) & Responsibilities include, but are not limited to: Conducting source quality checks and sorting of source files by study and time point for data captureCapturing source document data into study databaseMaintaining study documents by filing, receiving and processing source and other study documents, including scanning, copying, filing and checking documents where requiredMaintaining study documentation templates – including Informed Consent forms, Investigator Site File essential documents, tracking spreadsheets and study logsMaintaining version control of Informed Consent FormsConducting quality checks on completed source documents to minimise queriesPreparing source files on a weekly basis according to patient visit scheduleCompleting screening and enrolment logs, participant identification logs, demographic forms, visits logs and patient composite excel spreadsheets and keeping them in good order and up to dateCommunicating with Clinical Research Associates and Study Sponsors regarding Investigator Site Files (ISF's) and study documentationProcessing participant reimbursement and providing assistance with keeping participant reimbursement logs up to dateAssisting with participant scheduling through upkeep of clinical trials management system – preparing spreadsheets for study visitsAssisting with coordinating participant and sample transportation as requested and updates team as necessaryAssisting with site cash up and petty cash managementScheduling and coordinating radiology and ophthalmology appointments as per visit scheduleAssisting with general administration, answering of telephone, directing calls, taking messages etc.Coordinating meetings and taking of minutes, communicating key information to Study Team including Regulatory and Quality OfficeUploading and disseminating study communication and organisation information to and from sites and departmentsLiaising with other TASK departments – IT helpdesk, HR, Regulatory and Quality officeProviding full administrative support to study team – for example, responding to sponsor queries, stationery orders, printing, filing, kitchen orders, health and safety, leave and timesheet logsAssisting in the sample processing room as neededPerforming other duties as required, including assisting team members on various internal projectsIdeal Requirements
• Matric with a tertiary degree or diploma in Medical Admin / related field, auxiliary Nursing and / or Office Management
• Preferably 1 – 2 years of experience working on a clinical trial in an administrative support role and / or basic data capturing experience.
• Computer literacy – Ability to use Word, PowerPoint and Excel at Intermediate level
• Excellent administrative skills
• Driver's License (Advantageous)
• Good Clinical Practice Certificate (Advantageous)
• Able to assist with other tasks and rotate between various sites from time to time (TASK Clinical Research Centre Primary Site).
Key Personal Inherent Characteristics
• High attention to detail
• Excellent written and verbal communication skills
• Able to establish and maintain effective working relationships with coworkers, managers and clients
• Excellent organisational and time management skills
• Proactive problem-solving skills
• Confident, assertive, and able to work under pressure with a flexible approach to work activities and a "can do" attitude
Please indicate in your application that you are applying for the abovementioned position.
If you have not received a response within one month, your application was most likely unsuccessful.
TASK reserves the right to withdraw this advertisement and not fill the above-mentioned vacancy at any stage during the recruitment process.
Meeting our employment equity goals will be acknowledged during the recruitment process.
By responding to this advert and sending your CV, cover letter and/or any other documentation, you are consenting to TASK processing your personal information as contained in the furnished documents. TASK may process your personal information for recruitment purposes for suitable posts that may arise within the organisation. You agree that you have familiarised yourself with South Africa's Protection of Personal Information Act and understand your rights and obligations under this Act.
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