Job Title
Chief Officer: Compliance Officer (post level 8) (Job ID: 5938)
Organizational Unit
University of the Free State -> Registrar
Contract Type
Permanent
Occupational Level
Junior Management
Location
Bloemfontein Campus - Bloemfontein, FS ZA (Primary)
Closing Date
4/11/2024
Description
KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.
Duties and responsibilities:
Manage and implement processes to ensure compliance by the UFS with all statutory requirements by developing policies and standards for compliance.
Review, update and maintain the list of Acts of Parliament and their related regulations that govern University activities by identifying the Institutional Compliance Universe and compiling the Compliance Risk Profile of the University.
Communicate all statutory requirements (as well as all amendments thereto) to affected Heads of Departments and other structures in the University, ensure and monitor compliance therewith.
Evaluate, monitor and report on the compliance risks across the business through annual compliance reviews and reporting to Management and relevant committees.
Mitigate identified risks, ensure full compliance with all applicable legislation, University policies and best practices by following up on non-compliance instances and ensuring issues are mitigated and cleared from the non-compliance register.
Drive awareness and encouraging a compliance culture across the business by conducting roadshows and workshops.
Design and conduct periodic training in compliance and ethics for all employees and executives.
Collaborate with other areas such as Risk Management, Legal, Internal Audit, ICT, HR including business operations in advancing compliance program and culture.
Escalate material/significant compliance/ non-compliance issues, i.e. irregular activities and/or potential issues in policies or systems to the Deputy Registrar: Legal Services and Regulatory Compliance and the affected stakeholders within the business through the reporting process.
Work effectively to ensure that all company activities are compliant with regulations, current laws and policies through continuous identification, evaluation, management, monitoring, and reporting efforts.
Be a guide and advisor for executives regarding compliance matters.
Support management in the development of a suitable "Tone at the Top" and Cooperate with the leadership in the formulation of compliance organizational objectives and programs.
Co-organize with the corresponding area the compliance risk mapping and its periodic update.
Report, inform and, where appropriate, independently investigate incidents involving compliance.
Inherent requirements:
A relevant bachelor's degree or an advanced diploma/ postgraduate certificate on NQF Level 7 in Compliance and/or Law.
A minimum of three (3) years' relevant working experience in Compliance Management and in Managing Legal Risks.
Recommendations:
Legal experience in Higher Education.
Stakeholder management.
Audit and Risk management experience recommended.
Registered with the Compliance Institute.
Competencies
Required competencies:
Results oriented.
The ability to cope with a frequently changing environment and to adapt to evolving situations.
The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
• Strategic thinking.
The ability to plan work and to follow plans.
The ability to carefully analyse information and use logic to address issues and problems at work.
• Business Acumen:
The ability to adhere to rules and strictly follow work regulations.
Proficient in using MS Office.
• Leading.
The ability to lead, take charge of situations, and offer opinions and directions to others.
The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
Building coalitions
The ability to negotiate, sell, influence and to persuade others.
The ability to interact with others and establish personal connections with people.
Please ensure that all relevant documentation is attached to your application.
A detailed curriculum vitae and cover letter.
Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
A copy of your identity document (ID or passport in the case of foreign nationals).
Proof of registration with a Professional Body (if applicable).
A copy of your driver's license (if applicable).
Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).
Assumption of duties: 01 January 2025.
Closing date: 4 November 2024.
Salary: The salary is available on request.
Fringe benefits: (Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
Enquiries: For enquiries, please feel free to contact 051 401 7659 or email ****** or ******.
General: The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets.
The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.
The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
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