Duties include Capturing orders Sending orders Follow up on outstanding orders Preparing excel sheets to reconcile orders and deliveries Communicating with managers and suppliers Capturing interbranch transactions Reviewing reconciliations for: Correct paperwork Preparing payment control sheets Completeness and accuracy Follow up queries with suppliers Request for credit notes Finalising reconciliation for payments Important support role with the below functions: Advertising Company's Weekly Contact Suppliers Book Slots Discuss deals with suppliers Create Link codes Costings Load competitor prices on sheet for Peter Claims Billing Loading Promotion Send to Marketing Check Description list & Pack shots Communicate changes with Marketing BD Bi weekly & newsprint Contact Suppliers Book Slots Discuss deals with suppliers Create Link codes Costings Load competitor prices on sheet for Peter Claims Billing Check Adverts Loading Promotion Send to Marketing Check Description list & Pack shots Communicate changes with Marketing BD WW Contact Suppliers Book Slots Discuss deals with suppliers Costings Load competitor prices on sheet for Peter Claims Billing Load WW promo Send to Marketing Communicate changes with Marketing Company's bi weekly wine advert Contact Suppliers Book Slots Discuss deals with suppliers Costings Load competitor prices on sheet for Peter Send to Marketing Check Description list & Pack shots Communicate changes with Marketing Max Media Contact Suppliers Book Slots Discuss deals with suppliers Costings Set up run & pack shots Send Complete run & pack shots Approve with Neil Send out to stores Send Jpgs to Joe to upload online Claims Billing Load Promotion Easter & Christmas Brochure Company's & BD Contact Suppliers Book Slots Discuss deals with suppliers Costings Load competitor prices on sheet Claims Billing Send to Marketing Check Description list & Pack shots Communicate changes with Marketing Instore promotions Load/Check promotions Run Claims & Add to relevant claim trackers Free stock orders Advert Board Update company's & BD Advert lines: Distell SAB Diageo Heineken Update Deals on White Boards Short Dated Template s Preparing Templates Consolidating & reconciling into the combined template Review with Ruth & perform the below: Negotiate support from suppliers Load instore promos (RTC/Short dated) Create link codes Run Claims Load in tracker/create free stock orders Reconcile actual write offs from Sidon to estimates to ensure no short falls Ensure suppliers deal with their damages correctly Pricing Assist Team with Master Pricing Assist with Order capturing Skills required Excel Good communication skills Basic accounting skills Reconciliation skills
